Assistant Facilities Manager

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Role summary: Reporting into the UK Operations Manager, the Assistant Facilities Manager supports the delivery of safe, efficient, and reliable workplace and building operations. This role helps manage day-to-day facilities activity, including maintenance coordination, vendor and service oversight, repairs, workplace support, and operational reporting. The position works across people, systems, place, process, and technology to help ensure a high-quality occupant experience and strong site performance. This is a full time role with the expectation that the successful candidate will be in office Monday to Friday.
. Key responsibilities:
Support day-to-day building operations and facilities service delivery over the two sites in Farnborough and Hammersmith
Coordinate planned and reactive maintenance activities
Execute comprehensive work order management using advanced Corrigo CAFM Management systems, ensuring completion rates within SLA parameters
Help manage repairs, including emergency issues and routine requests
Monitor service performance, repair backlog, and customer feedback
Assist with oversight of building services such as HVAC, cleaning and general maintenance
Support invoice tracking, reporting, and other facilities administration activities
Help prioritize operational issues and workload using available facilities data and dashboards
Work with internal teams, site stakeholders, and service providers to maintain service standards
Ensure coverage of both sites on key working days and special events.
Comply with the global HSSE standards and procedures.
Assist in emergency response coordination and business continuity planning.
Candidate profile:
Experience in facilities, workplace, property, or building operations
Understanding of maintenance coordination and workplace support services
Strong organisational and problem-solving skills
Ability to manage multiple priorities in a fast-paced environment
Good communication skills and a customer service mindset
Confidence working across operational processes, systems, and service partners
Understanding of Health and Safety legislation and ability to support execution of assessments and audits.
Qualifications:
Relevant experience in facilities management, workplace operations, or a related field
Familiarity with service coordination, vendor management, and building operations
Proficiency in reporting and day-to-day operational administration
Minimum of IOSH managing Safety or equivalent
Location:
On-site –Hampshire, GBR, London, GBR
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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