Fund Administrator, Associate 1

Purpose Of Role:
The Fund Administrator is responsible for calculating the net asset values of funds by processing daily accounting related functions to ensure funds prices are accurate and delivered to the client in a timely manner. The Fund Administrator is responsible, as well, for preparation of monthly, quarterly, semiannual and year-end financial statements for investment funds. At this level Fund Administrator is responsible for preparing and reviewing of all components of interim and annual financial statements together with TNA components for a number of investment funds. The Fund Administrator is required to provide guidance to less experienced members of staff, taking responsibility for the quality of the work delivered to the client and auditors. The Fund Administrator is the central point of contact for all accounting support functions and analyzes the information received; making sure any discrepancy is monitored and resolved professionally.
Specific Duties:
TECHNICAL COMPETENCIES
CALCULATION OF FUND NET ASSET VALUE
· Complete Net Asset Value calculation ensuring accuracy and timeliness.
· Complete and prove reasonability of the Fund valuation components.
RECONCILIATION – ACCOUNTING RELATED
· Compare and confirm account balances per trial balance to account balances per subsidiary ledgers, research any discrepancies.
· Complete fund administrator checklist when required in accordance with procedures.
· Ensure agreed timelines are adhered to.
CLIENT REPORTING
· Prepare and report templates for annual and interim cycles.
· Take ownership for Clients assigned to you by your Manager.
· Work to tight deadlines in order to finalize client deliverables.
· Act as an immediate point of contact to internal clients on specialized audits or reviews.
· Provide assistance and support during financial statements audits and internal control reviews.
· Take ownership of Client queries and communication.
· Ensure effective logging and resolution of enquiries and liaise with appropriate parties to resolve / escalate queries and problems within agreed deadlines.
· Comply with accounting policies/procedures and internal control documentation.
· Understand the core processes and areas of risk within the business area and work with a management team to mitigate them.
· Constantly improve knowledge and skills in the area of accounting, financial reporting and the investment funds sector.
· Participate in projects impacting the wider group where possible.
· Take on ad hoc project work as required from your managers.
OTHER
· Maybe required to undertake to review fund evaluation components.
· Involvement in departmental ad-hoc projects.
· Involvement in the training and development of other team members as necessary.
· Make recommendations for changes to processes and procedures and prepare documentation for review as required.
NON - TECHNICAL COMPETENCIES
COMMUNICATION
· Resolve and review points highlighted by Senior Fund Administrators and Manager and ensure they are kept informed of progress.
· Establish and maintain good working relationships with internal clients and colleagues.
· Provide timely and professional responses to all enquiries.
ORGANISATION
· Demonstrate good time organizational skills in order to meet deadlines.
· Maintain systematic filing practices.
· Adhere to clean desk policy and record keeping.
· Ensure that daily work load is allocated appropriately.
TRAINING AND PERSONAL DEVELOPMENT
· Work with Senior Fund Administrator / Manager to identify objectives at the start of each year and keep them up to date.
· Actively participate in the appraisal process by completing a self-evaluation and suggesting appropriate development.
· Provide direction and training to staff in the course of their day-to-day work. Train less experienced staff in fund and bank procedures and processes, and provide guidance and an adequate source of help for questions.
· Actively participate in the development of new hires in the team. Support and guide them in the knowledge of all technical aspects of the work, as well as in their work organization.
· Take responsibility for personal development and training.
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Work Parameters Or Boundaries:
Internal State Street Poland procedures & regulations
Standard of Conduct
Country Specific Regulations
Accounting Standards
Performance Management System (PMS)
Internal and External Relations:
Transactional relationships with peers in department and immediate supervisor, with some exposure to senior staff; ongoing external contact
PERSON SPECIFICATION
Specific Qualifications / Skills:
· Numeracy / Literacy skills.
· Analytical thinking.
· Accuracy and ability to work to tight deadlines.
· PC literate and competent in use of spreadsheets and word processing.
· GP3 and AS400 systems knowledge is an asset
· Understanding of fund administration would be useful but not essential.
· Excellent English.
· Italian is an advantage.
Critical Behaviors for Success as defined by the PPR System at Core level:
· Takes Ownership and Initiative.
· Ensures accuracy and quality.
· Provides outstanding service.
· Communicates Effectively.
· Displays Insight & Influence.
· Fosters Collaboration and Teamwork.
Level Of Education:
Accountancy or Business related degree (preferred).
Previous Level Of Experience:
Previous experience in fund administration preferred but not necessary.
Minimum Salary:​
zł60,000 Annual
The minimum salary quoted above applies to the role in the primary location specified. If the candidate ultimately works outside of this primary location, the applicable minimum salary may differ.​
Salary will be determined based on factors such as the position, type of work performed, individual skills, job description, working hours, diligence, initiative, self-management, length of employment, availability, and the quantity and quality of work delivered, as well as other objective and non-discriminatory criteria relevant to State Street employees.​
In addition to salary, employees are eligible to be considered for discretionary annual performance-based awards.​
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We Offer:​
Permanent contract from day one​
Additional holidays (Birthday Day Off, 3rd and 5th year anniversary Day Off)​
Gold Medical Package for employees and their families (partner and children)​
Premium life insurance package and private pension plan​
Wide range of soft skills training, technical workshops, language classes and development programs​
Opportunities to volunteer your time to company-driven initiatives, employee networks or organizations of your choice​
Variety of well-being programs​
Additional benefits available depending on the seniority of the role
About State Street
Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.
We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you’ll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.
As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.
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