Job ID #32298: Business Administrator (Financial Supervisor)

Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees. Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason
Job ID #32298: Business Administrator (Financial Supervisor)
Union: Non-Union
Job Description ID #: 2748
Close date: Interested applicants please submit your application online at www.hamilton.ca/city-council/jobs-cityby 4:00 p.m. on November 4 2026.
Vacancy type: This posting is for an existing vacancy
Internal applicants should apply with your work e-mail address. External applicants are considered only after the internal posting process has been completed. Only applicants chosen for an interview will be contacted.
SUMMARY OF DUTIES
Under the general direction of the Manager, Finance and Administration, the Business Administrator acts as a financial supervisor and is responsible for leading and overseeing client’s divisional financial planning, budgeting, reporting processes and other financial/administrative services. This position involves the independent management of all aspects of the budget cycle, including forecasting, variance analysis, financial performance tracking and reporting. The role requires extensive collaboration with Directors, Managers, and external stakeholders to ensure financial stability, compliance and the alignment of resources with strategic goals. Delivers the best practice and cost-effective Finance and Administration support services that meet mandated service level agreement, City and other legislative guidelines/requirements to multiple program and service areas with varying requirements and objectives.
GENERAL DUTIES
Responsible for leading and overseeing Finance and Administration support services to internal and external clients by:
Developing the annual operating/capital budget, in consultation with program staff, in accordance with corporate financial policies, program and funding guidelines and financial reporting requirements.
Providing expert financial advice, analysis and business support to leadership, program staff, and client groups for budgeting, reporting and decision-making.
Supervising the preparation and timely submission of Provincial/Municipal financial and statistical reporting data including annual budget service plans, quarterly year-to-date variance reports, annual, quarterly, monthly settlements and other ad-hoc submissions as required.
Monitoring actual expenditures and subsidies/revenues and investigates significant variances through consultation with divisional staff for the preparation of operating budget variance reporting and key forecasting metrics to council three times a year. Preparation of variance explanations with information received from program staff.
Providing financial business support to program staff for all financial information, business systems, and processes (payroll, position management, accounts payable, accounts receivable, purchasing, asset management, corporate systems, etc.) including the development of specialized models or analysis tools.
Overseeing the timely processing of financial transactions including vendor/supplier payments, accounts receivable, cash handling, time entry, etc. to ensure the integrity and timeliness of financial data/transactions.
Providing subject matter expertise on the formulation of payable schedules relative to program specific service contracts ensuring the integrity and timeliness of financial transactions/data.
Reviewing and approving journal vouchers, purchasing requisitions, accounts payable payments, accounts receivable and other processing documents for general ledger processing.
Monitoring the integrity of the general ledger through monthly variance analysis review and appropriate approval of balance sheet account reconciliations.
Manage external reporting, audits, and stakeholder relationships, including funding agencies and government bodies.
Ensuring that any changes or enhancements to programs, as decided by council, are financially viable and within the budget. This involves monitoring and managing the financial impact of these changes in accordance with council reports and motions. Includes reviewing and recommending “financial implications” language for council reports and agreements, raising concerns to manager, where required.
Ensuring a consistent high quality service approach within the work area to ensure the highest level of client satisfaction as well as promote cross divisional collaboration to improve service delivery.
Evaluating and understanding legislative changes, then developing and implementing processes to adapt to these changes.
Assists in developing F&A team goals, workplans and objectives by participating in strategic planning sessions.
Administering the allotted budget within the approved corporate system and ensures operating expenditures are controlled and maintained within approved budget limitations and secures approvals as required.
Developing, implementing and enforcing financial and administrative policies and procedures, ensuring compliance with corporate and legislative requirements.
Assisting client groups with the financial data preparation of various reports, agreements and tracking documents including management, Committee and Council reports, presentations.
Supervise staff engaged in the coordination and provision of budget, accounting and administrative services for specific client groups according to service level agreement requirements by:
Developing a work environment that is inclusive, respectful and motivating for staff as well as developing and empowering staff through delegation of responsibilities and accountabilities, through regular feedback.
Responsible for t

Employment type
Permanent, Full-Time

Work arrangement
No