Payroll Coordinatior

Job Description:
Overview
The Payroll Coordinator supports accurate and timely processing of multi-state payroll while maintaining employee payroll records, reviewing timekeeping data, and assisting with benefits and retirement plan administration. This role requires strong analytical abilities, exceptional attention to detail, and the ability to manage multiple priorities in a fast-paced environment.
Responsibilities
Support biweekly payroll processing for employees across multiple states
Review timesheets for completeness, accuracy, policy compliance, and required approvals
Maintain payroll records for new hires, terminations, compensation changes, direct deposit updates, and tax withholding changes
Assist with payroll tax filings, reporting, and related compliance activities
Support benefits administration, payroll deductions, and reconciliations
Process and reconcile 401(k) contributions, employer matches, and loans
Research payroll discrepancies and employee inquiries, following established procedures and escalating exceptions for review
Prepare payroll reports and analyze payroll data using Excel
Support month-end, quarter-end, and year-end payroll activities
Coordinate with Human Resources, Benefits, and Finance as needed
Performs other related duties as assigned
Qualifications
Bachelor’s degree in accounting, finance, or related field (or equivalent experience)
5 years of payroll administration, payroll coordinator, or related payroll experience
Experience with ADP, Workday, Paylocity, or a similar payroll platform; Deltek Vantagepoint experience preferred
Working knowledge of payroll processing, payroll taxes, wage and hour requirements, payroll deductions, benefits administration, and 401(k) contribution processing
Proficiency in Microsoft Excel, including pivot tables and lookup functions
Ability to follow established procedures and refer exceptions for review
Strong attention to detail and ability to handle confidential information accurately
Ability to organize assigned work, manage multiple priorities, and meet deadlines
Clear communication and customer service skills
If you need an accommodation or assistance with completing your application due to a disability or special need, please contact our team at Recruiting@pape-dawson.com or call (210) 375-9000.
EEO Statement:
All qualified applicants for Pape-Dawson Engineers will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.