A/R Specialist

A/R Specialist
(Fremont, CA)
Founded in 2000, Ivalua is a leading global provider of cloud-based procurement solutions.
COMPANY OVERVIEW
At Ivalua we are a global community of exceptional professionals, who believe that digital transformation revolutionizes supply chain sustainability and resiliency to unlock the power of supplier collaboration.
We achieve this through our leading cloud-based spend management platform that empowers hundreds of the world's most admired brands to effectively manage all categories of spend and all suppliers to increase profitability, improve ESG (environmental, social, and corporate governance) performance, lower risk, and improve productivity. Driven by our passions and fueled by our shared ambitions, we empower and challenge each other to create meaningful experiences for our colleagues, customers, partners, and communities.
Learn more at www.ivalua.com. Follow us on LinkedIn
THE OPPORTUNITY
CONTEXT:
As part of the Corporate Consolidation group, this position will manage efficiently and consistently applied dispute resolution and cash collection processes. The overall responsibility this role will entail is credit evaluation, invoicing, collections, and cash applications performance and processes. You’ll also be assisting with timely month-end closing, journal entries and reconciliations on AR and related account. Not only will you be able to make recommendations to Management regarding the adequacy of the bad debt reserve and prepare and maintain bad debt reserve analysis, you will also be able to advise on the appropriate management of pending bankruptcies and other collection matters that should be properly escalated.
ROLE:
Here at Ivalua, we are currently looking for an A/R Specialist who will report to the Assistant Corporate Controller.
WHAT YOU WILL DO WITH US
Make recommendations to Management regarding the adequacy of the bad debt reserve and prepare and maintain bad debt reserve analysis.
Develop weekly reporting of Accounts Receivable aging/portfolio which includes invoices, debit and credit memo’s, and establish standard reporting for each collector and/or customer.
Perform all other duties as assigned and required.
Completing analyses for new customer accounts, running D&B reports, checking credit references, manage credit application process, setting credit limits and payment terms
Submitting credit limit and payment term recommendations for approval when applicable
Experience in sales tax certification with local state government in US/Canada. Collect and resolve sales and withholding tax certification issues
YOUR PROFILE
If you have the below experience and strengths this role could be for you:
Skills and Experience:
Bachelor’s degree in relevant field preferred with a minimum of 2 years of relevant professional experience, OR Master’s degree in relevant field, OR Equivalent combination of education and experience
Minimize bad debt exposure, maintain aging at an acceptable level. Generate weekly aging reports as a collection tool.
Supervise the effective investigation and resolution of issues interfering with the proper application of cash receipts, including inadequate (or missing) information on checks, incorrect set-up in the system, etc.
Develop effective relationships with all relevant internal and external customers to better understand, communicate and appropriately recommend action in light of company/business specific risks.
Minimize bad debt exposure, maintain aging at an acceptable level. Generate weekly aging reports as a collection tool.
Supervise the effective investigation and resolution of issues interfering with the proper application of cash receipts, including inadequate (or missing) information on checks, incorrect set-up in the system, etc.
Develop effective relationships with all relevant internal and external customers to better understand, communicate and appropriately recommend action in light of company/business specific risks.
Soft Skills :
Excellent communication (written and verbal) and interpersonal skills.
Proven interest in customer interaction and satisfaction with an ability to establish and maintain appropriate relationships with customers.
Executive presence, ability to interact with executives and peers to resolve issues and/or effect change.
Proven negotiating and influencing skills.
Results oriented and strives for continuous improvement.
Ability to prioritize and simultaneously work on several projects under strict timelines.
Works well and collaboratively in a team environment.
Strong cash forecasting skills and explanation of collection variances.
Strong spreadsheet skills and good knowledge of Excel.
WHAT HAPPENS NEXT
If your application fits this specific position’s needs, our skilled Talent team will reach out to schedule an initial screening call. Get one step closer to achieving your goals – apply today!
Our Talent team will guide you through every step of the interview process - from preparation to completion. They're here to support you!
Our recruitment process is designed to assess your competencies through a series of personalized interviews with internal stakeholders relevant to the role.
Interviews will be conducted virtually via video or on-site with face-to-face meetings.
LIFE AT IVALUA
Hybrid working model (3 days in the office per week)
We're a team dedicated to pushing the boundaries of product innovation and technology
Sustainable Growth, Privately Held
A stable and cash-flow positive Company since 10 years
Snacks and weekly lunches in the office
Feel empowered to pursue your goals with improved team collaboration and increased creativity/productivity
Unlock and unleash your full professional potential with our exceptional training and career development program
Join a dynamic and international team of top-notch professionals who are experts in their respective fields. Collaborate with like-minded individuals who are deeply passionate and highly motivated about their work. Experience a truly diverse and inclusive work environment where your unique contributions are highly valued
Regular social events, competitive outings, team running events, and musical activities,
Comparably recognized Ivalua for the following (https://www.comparably.com/companies/ivalua) :
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United by our values we embrace diversity and equity in the broadest possible sense to create an inclusive workplace. To help our customers make supply chains more efficient, sustainable and resilient, we rely on a global team with a variety of backgrounds, skills and views. We believe in equal opportunity and in diversity as a driver of innovation that cultivates a spirit of inclusiveness, creates a productive and fun place to work, and provides fulfilling career opportunities for all Ivaluans. https://www.linkedin.com/company/ivalua/about/
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One of Ivalua’s core values is to Care &