Business Administrator A/B

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Posted Job Title
Business Administrator A/B
Job Profile Title
Business Administrator A
Job Description Summary
Reporting to the Business Manager, the Business Administrator A/B supports the business, financial, and administrative operations of the Department of Biomedical Sciences, the Department of Pathobiology, the Penn Vet Cancer Center, the Institute for Infectious and Zoonotic Diseases (IIZD), and their associated core facilities.
This position is responsible for a broad range of payroll, financial, and administrative activities. Key responsibilities include processing personnel transactions such as new hires, reappointments, and sabbaticals; supporting staff recruitment efforts; reviewing monthly payroll activity; and approving weekly timesheets. The Business Administrator also prepares monthly financial reports and projections for assigned accounts, assists with annual budgeting and quarterly forecasting processes, allocates weekly procurement card (PCard) charges, and serves as a Purchase Order (PO) Manager.
Additional responsibilities include assisting faculty with compliance-related documentation and providing backup support to the Grants Manager during absences and peak proposal submission periods.
Job Description
Job Responsibilities
Manage departmental payroll functions, including processing new hires, reappointments, sabbaticals, and related personnel actions.
Support staff recruitment activities, including preparing hiring documentation and processing onboarding transactions.
Review monthly payroll reports and approve weekly timesheets to ensure accuracy and compliance.
Allocate weekly PCard charges and process financial transactions, including purchase orders, Concur expense reports, invoice payments, and invoice holds.
Prepare and analyze monthly financial reports, projections, and account reconciliations.
Monitor account activity and review expenditures for accuracy and compliance with University and sponsor guidelines.
Assist faculty with compliance documentation and related administrative requirements.
Support the annual budget planning process and quarterly financial forecasts.
Serve as backup to the Grants Manager during absences and periods of high proposal volume.
Perform other duties and special projects as assigned.
Qualifications
Business Administrator A
Bachelor's degree and 1–2 years of relevant experience, or an equivalent combination of education and experience.
Business Administrator B
Bachelor's degree and 2–3 years of relevant experience, or an equivalent combination of education and experience.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
School of Veterinary Medicine
Pay Range
$50,366.00 - $65,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement