Team Assistant to Executive Committee

Team Assistant to Executive Committee
Shift Pattern:
Standard 40 Hour Week (United Kingdom)
Scheduled Weekly Hours:
40
Corporate Grade:
E - Associate
Reporting Line:
(UK Division) Corporate
Location:
UK-London
Worker Type:
Permanent
About the London Metal Exchange and LME Clear:
The London Metal Exchange is the world centre for industrial metals trading. Most of the world’s global non-ferrous futures business is conducted on the LME’s three trading platforms totalling $18 trillion, 178 million lots and 4 billion tonnes with a market open interest high of 1.8 million lots in 2024. All trades are cleared and settled by LME Clear.
Participants can transfer or take on price risk against aluminium, copper, nickel, tin, zinc, lead, molybdenum, cobalt, lithium, steel scrap, rebar and hot-rolled coil as well as alumina, aluminium premiums and alloys.
The LME and LME Clear are HKEX Group companies.
www.lme.com
Overall Purpose of Role:
The team assistant provides a high level of administrative assistance to the LME Clear C-Suite to enable them to operate effectively and manage the day-to-day functions within the Clearing House.
To work closely with the LME Clear Senior EA, ensuring that there is a coordinated approach across the business departments to support internal processes. In addition, to provide support to the Senior EA, as and when required in terms of diary management for the LME Clear CEO, in her absence.
Responsibilities:
Administration and operational support for the LME Clear C-Suite/ Executive Committee members (“ExCom”)
Assist C-Suite to manage workload and business deliverables
Extensive diary management e.g. communicate, book, update, cancel internal and external meetings as required. Effectively manage and resolve meeting conflicts when they arise.
Respond to incoming correspondence and telephone calls in the ExCom’s absence
Work collaboratively across LME and LME Clear for calendar planning for business trips, conferences and client visits which may involve LME Clear C-Suite/ ExCom.
Ensure effective liaison across LME and LMEC administrative functions, as required to assist with the smooth running of events.
Work closely with various business departments to support internal processes.
Travel and accommodation
Responsible for arranging travel and accommodation for LME Clear C-Suite
Make sure business trips are booked appropriately
Keep track of department budgets and ensure all requests made are within the approved budget, provide an update to the Senior EA.
Make sure trips are booked within policy guidelines, and the correct approvals have been sought
Raise Purchase Requests for relevant travel
Administration support
To assist the Senior EA and deputise in her absence
Assist the Senior EA in CEO administration tasks as required
To assist in any SharePoint administration for the Clearing teams, as required
Raise any HR related form, as required (new starter, contractor approval, IT notification)
Prepare expenses claims both cash and corporate card – team members must provide expenses at least 48 hours before submission deadline
Raise IT Support tickets on behalf of team members
Receipting of Purchase Orders
Providing Contract Coversheets where applicable and seeking correct signatures for approval
Budget tracking, Raise Purchase Requests as required by team members and department Contractors (as required)
Ad hoc projects as required
Support planning of Clearing events/activities and LMEC hosted events
Provide support on BAU processes as agreed, support preparation of team deliverables
Provide project support e.g. presentations, meeting arrangements and logistics, offsite planning and committee meeting minutes.
Required Knowledge and Level of Experience:
Demonstrable experience in a similar role.
Highly organised, adapts to changing tasks and prioritises effectively.
Exercise complete discretion when dealing with matters of a highly confidential nature. Good Level of experience in a team secretarial role, preferably in a Financial Services entity.
Skills set and Core Competencies Required for Role:
Excellent communication skills (oral and written)
Strong interpersonal, presentation and analytical skills
Excellent administrative skills
Excellent ability to prioritise own workload when conflicting demands on time
Strong attention to detail
Good organisational skills
Excellent computer proficient. Knowledge of Word, Excel and PowerPoint (Intermediate Level)
Personal Qualities:
Excellent ability to prioritise own workload when conflicting demands on time. Works well under pressure.
Organised with strong ability to multitask and manage time
Works well in a team or also as an individual contributor
Discreet and experienced in handling confidential information
Has an inclusive, pro-active style with clear strategic and agile thinking
Embraces change and opportunities
LME Clear is committed to creating a diverse environment and is proud to be an equal opportunity employer. In recruiting for our teams, we welcome the unique contributions that you can bring in terms of education, ethnicity, race, sex, gender identity, expression and reassignment, nation of origin, age, languages spoken, colour, religion, disability, sexual orientation and beliefs. In doing so, we want every LME employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.