Transportation Administrator

Transportation Administrator
Landjet, Inc.
Job Purpose
The Transportation Administrator plays an essential role in supporting Landjet’s transportation and billing operations. This position ensures accurate documentation, timely invoicing, and smooth coordination between dispatch, drivers, and administrative teams.
The Transportation Administrator is responsible for reviewing delivery documentation, tracking billing requirements, managing departmental communications, and supporting daily transportation operations to help maintain efficiency, accuracy, and a high level of customer satisfaction.
🤝Key Responsibilities
Transportation & Billing Support
Review driver folders and documentation to ensure Proof of Delivery (POD) meets billing requirements in RR.
Provide Bills of Lading (BOL) to Dispatch when required for final-mile deliveries.
Identify missing or incomplete BOLs and communicate discrepancies to the appropriate Dispatcher and Supervisor.
Verify EFS logs related to PODs, including lumper fees, late fees, and other accessorial charges.
Follow the established billing checklist and complete daily billing tasks, marking loads as “Create Invoice” once verified.
Track and maintain accurate billing documentation for each completed load.
Operations Coordination
Schedule delivery appointments for confirmed work orders.
Follow up with drivers after deliveries to ensure PODs, receipts, and supporting documentation are properly uploaded.
Maintain organized records and documentation for billing and operational compliance.
Complete the daily Administrator Checklist to ensure accuracy and process compliance.
Communication & Customer Support
Manage and organize departmental email inboxes to ensure timely responses and proper categorization of requests.
Escalate urgent or time-sensitive communications to the Senior Administrator when necessary.
Answer inbound calls related to transportation operations.
Communicate professionally with dispatchers, supervisors, administrators, and management teams.
Additional Support
Assist with operational projects and other administrative tasks as assigned.
📋Required Skills & Abilities
Strong verbal and written communication skills
Excellent organization and attention to detail
Ability to prioritize tasks and manage multiple responsibilities
Professional handling of confidential and sensitive information
Proficiency with Microsoft Office Suite or similar systems
Ability to work effectively in a team-oriented environment
High level of integrity, accountability, and professionalism
Education & Experience
High School Diploma or GED required
1–3 years of administrative or transportation/logistics experience preferred
Working Environment
This position is based in a temperature-controlled office within an industrial facility. The location also includes a cold storage warehouse, and occasional exposure to temperatures as low as -10°F may occur when entering operational areas.
Physical Requirements
Ability to lift and carry up to 15–20 pounds
Ability to sit for extended periods while working on a computer
⭐ BENEFITS
✔ Medical, Dental & Vision Insurance
✔ 401(k) Retirement Plan
✔ Profit Sharing Program
✔ Paid Time Off (PTO)
✔ Paid Holidays
✔ Paid Sick Time
💵Pay Classification
Hourly, Non-Exempt (eligible for overtime)
Schedule Monday – Friday
📞 Call: (909) 873-4636
📱 Text: (909) 600-0891
📧 Apply Today — Start Your Next Career Move with Landjet Transportation
Must successfully pass a background check and pre-employment drug screen

Employment type
Full-Time

Work arrangement
No