Administrative Associate

Agency
Adult Correction
Division
COO - OPS - Institutions Operations
Job Classification Title
Administrative Associate II (S)
Position Number
60062986
Grade
NC02
About Us
The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community. Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
Description of Work
This position is located at Craven Correctional Institution in Vanceboro, NC, Craven County. The prison is a Medium Custody Adult Male Felon Diagnostic Processing Center which houses 850 offenders. Employees in this class are assigned to the Personnel Office with primary assigned duties of providing support to the HR Tech and serve as a backup for the Administrative Specialist I (Personnel Assistant).
Key Duties Include:
- This position will be responsible for timekeeping entries and reports within the SAP Payroll System.
- Daily duties include data entry, filing, copying and both written and verbal correspondence.
- Requires strong computer skills and experience using Microsoft Word, Excel and Access software.
- An ability to independently establish, plan and schedule assigned functions and effectively and accurately operate various types of office machines, including copiers, scanners, fax machine and electronic calculator.
- Requires good organizational and communication skills as well as a good eye for detail.
- Must be able to work under stressful conditions at times, meeting deadlines on a regular basis.
- Ability to prioritize and change direction quickly if needed in order to meet the needs of the institution.
Knowledge Skills and Abilities/Management Preferences
Salary Grade Range: $31,200-$51,249
Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement.
The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred:
Documented knowledge in the use of office machines
Documented knowledge in computer skills using Microsoft Office
Management Preferences:
Management prefers applicants with some type of prior personnel experience including timekeeping, employee benefits, hiring processes and/or computer-based payroll systems.
The Posting Will Close At 11:59 PM The Night Before The End Date.
State Benefits Information:
The State of North Carolina offers a comprehensive benefits package including:
Health Insurance options
Retirement Plans
NC Flex Supplemental Benefits
Paid Vacation, Sick, and Community Service Leave
Paid Parental Leave
Visit the State Benefits website for additional information.
Supplemental Application Information:
The North Carolina Department of Adult Correction (NCDAC) uses the Merit-Based Recruitment and Selection Plan to fill positions with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.
Applicants must complete the application in full. Resumes will not be accepted in lieu of completing the State application. Applications must include:
Complete education history (including high school)
Full work experience details
Certificates and licenses, if applicable
Education must be from appropriately accredited institutions.
Information provided must support responses to supplemental questions. Incomplete applications may impact screening and salary determination.
Applicants may be subject to a criminal background check and drug screen.
If multiple applications are submitted, only the most recent application received before the closing date will be considered.
Education Equivalency Verification:
The State of North Carolina/Office of State Human Resources (OSHR) uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at https://www.naces.org/members.
Veterans’ and National Guard Preference:
Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
Applicants seeking National Guard Preference must attach an NGB 23A (RPAS), along with the state application, if they are a current member of the NC National Guard in good standing.
Applicants who are former members of either the NC Army National Guard or the NC Air National Guard, with honorable discharge and six years of creditable service, must attach a copy of the DD 256 or NGB 22, along with the state application.
PREA Requirement:
The NCDAC must adhere to the US Department of Justice Final Rule on the "National Standards to Prevent, Detect, and Respond to Prison Rape." Click this link for information on hiring and promotion prohibition requirements for all positions in the NCDAC: PREA Hiring and Promotion Prohibitions
ADA Accommodations:
Consistent with the Americans with Disabilities Act (ADA) and the Pregnant Workers Fairness Act (PWFA), NCDAC is committed to the full inclusion of all qualified individuals. If reasonable accommodation is needed to participate in the job application or interview process, please contact the person indicated below.
Minimum Education and Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school or General Educational Development (GED) diploma and one year of administrative experience
OR
An equivalent combination of education and experience.
EEO Statement
The State of North Ca