[Consultancy]Integrated Inter-Agency Technical Assistance & Synchronization for MoFA, CTVET, and GTVETS

TERMS OF REFERENCE (TOR)
Integrated Inter-Agency Technical Assistance & Synchronization for MoFA, CTVET, and GTVETS
Rationale and Background
A major bottleneck in Ghana’s ATVET sector is fragmented coordination among MoFA, CTVET, and GTVETS, resulting in gaps and inconsistencies in areas such as Farm Institute oversight, Workplace Experience Learning (WEL), graduate tracking, and implementation of sector reforms. These coordination challenges can lead to duplication, weak information sharing, and limited alignment of institutional roles and responsibilities.
The proposed technical assistance will strengthen inter-agency coordination by supporting harmonized governance and implementation processes, improved information and data-sharing systems, and stronger alignment of policies, standards, and institutional responsibilities. It will also promote more coordinated planning, monitoring, and decision-making across the three institutions, contributing to a more coherent, efficient, and responsive ATVET system.
Objective of the Assignment
The primary objective of the proposed technical assistance is to deploy a 12-month inter-agency synchronization program to:
Harmonize Policy & Inter-Agency Governance: Facilitate inter-ministerial engagement to transition Farm Institutes smoothly into GTVETS under the education regulatory bodies ACT, 2020 (ACT 1023).
Scale National Workplace Experience Learning (WEL):Map agribusinesses onto the T-TEL dashboard and standardize industry placement
Execute National Graduate Tracer Studies:Institutionalize graduate outcome tracking across 15 ATVET institutions.
Target Stakeholders/Agency
Primary Beneficiaries (Joint):Ministry of Food and Agriculture (MoFA), Commission for TVET (CTVET), and Ghana TVET Service (GTVETS) — Joint Executive Leadership, Technical Working Groups, M&E Leads, and WEL Coordinators.
Target ATVET Institutions:Agricultural Colleges, Farm Institutes, and TVET Institutes
Scope of Work and Deliverables
The Service Provider will deliver joint technical assistance as detailed in Table 4.1 below.
4.1 Scope of Work & Capacity Building Matrix (Joint Inter-Agency)
Sub-Theme
Corresponding Objectives
Description of Tasks / Scope
Expected Outputs
1. Strategic Policy Formulation & Inter-Agency Governance Harmonization
To facilitate inter-ministerial engagement among MoFA and MoE, CTVET, and GTVETS to develop a seamless transition roadmap for integrating MoFA Farm Institutes into the GTVETS structure per the ACT.
Facilitate inter-ministerial policy dialogues and stakeholder workshops (MoFA, MoE, MOTIA, CTVET, GTVETS, WUSC). Conduct legal, administrative, and operational audits of existing Farm Institutes and technology solution centers (TSC). Formulate a phased Transition & Integration Roadmap and inter-agency MoUs. Establish an Inter-Agency Technical Working Group.
● Farm Institutes and Technology Solution Centers (TSC) Integration Roadmap & Operational Framework.
● Inter-Agency Governance Harmonization Policy.
● Tripartite Inter-Agency MoUs (MoFA-CTVET-GTVETS).
2. National Workplace Experience Learning (WEL) & Industry Mapping
To strengthen inter-agency capacity for implementing and managing Workplace Experience Learning (WEL) while systematically mapping agricultural industries onto digital platforms (e.g., T-TEL dashboard).
Conduct nationwide agricultural industry mapping and value-chain partner identification. Integrate mapped agribusinesses onto the digital T-TEL dashboard platform. Develop standardized WEL placement guidelines, safety protocols, and student monitoring logbooks.
● Agribusiness Industry Directory & Digital Platform Integration Report.
● Standardized WEL Implementation Guidelines & Student Logbooks.
● Private Sector Partnership Engagement Toolkit.
Proposal Submission Guidelines
5.1 Technical Proposal Guidelines
Firm Track Record & Institutional Experience:Evidence of 10+ years record of accomplishment of inter-agency coordination methodology, data system architecture, etc.
Technical Approach & Methodology:Detailed conceptual framework for executing thematic areas.
Work Plan & Gantt Chart:Comprehensive 6-month schedule mapping sequential activities, expert level-of-effort (person-days), execution milestones, and deliverable sign-offs.
Team Composition & CVs:Operational structure and CVs for Key Experts assigned to the proposed technical assistance areas.
5.2 Financial Proposal Guidelines
The Financial Proposal must be submitted separately and include a lump-sum summary, detailed daily fee rates for Key Experts, and itemized reimbursable expenses for workshops, field assessments, and travels.
Evaluation Criteria
Proposals will be evaluated using Quality and Cost-Based Selection (QCBS) applying a 70:30 ratio (70% Technical, 30% Financial). The minimum technical passing score is 50 points out of 70 (70%).
Evaluation Component
Sub-Criteria Description
Max Points
Technical Proposal (70%)
Firm Track Record & Relevant Institutional Experience (10+ years in public sector/TVET reforms, donor projects)
15 Points
Technical Approach, Methodology & Workstream Architecture (Clarity, soundness, operational feasibility, systems design)
25 Points
Work Plan, Activity Scheduling & Level of Effort Allocation (Logical sequence, milestone mapping, Gantt chart)
10 Points
Key Personnel Qualifications & Team Composition (Expert degrees, certifications, years of experience, availability)
20 Points
Financial Proposal (30%)
Financial Proposal Score (30%) — Evaluated using proportional cost scoring
30 Points
TOTAL COMBINED SCORE
The minimum technical score required to pass a financial evaluation is 50 points (70% of technical score).
100 Points
Duration of Assignment / Number of Days
The assignment will run for six calendar months, with a cumulative level of effort of 30 person-days across all key experts, distributed over the contract period
Governance, Transparency, and Performance-Based Disbursal
The Service Provider will report directly to the ACTIVATE Project Director and submit monthly progress reports. Payments will be disbursed in milestone tranches upon formal verification and sign-off of deliverables outlined in
Section 4.1.
Required Consultant Expertise and Team Composition
The Service Provider should propose a multidisciplinary team of 4 experts with complementary expertise and demonstrated experience relevant to the assignment:
Team Leader / ATVET Policy & Governance Specialist:12+ years in ATVET/TVET policy, institutional reform, inter-agency coordination, governance, and public-sector systems strengthening.
WEL, Industry & Labour Market Specialist:8+ years in WEL systems, agricultural industry mapping, labour-market analysis, value-chain development, and private-sector partnerships.
M&E, Tracer Studies & Data Systems Specialist:10+ years in graduate tracer studies, M&E, data management, digital dashboards, analytics, and evidence-based decision-making.
Legal, Regulatory & Institutional Systems Specialist:10+ years in TVET legal/regulatory frameworks, institutional mandates, governance arrangements, MoUs, and public-sector reform.
Submission Guidelines
Technical and Financial Proposals must be submitted as separate PDF files by 5th November

Employment type
Consultancy

Work arrangement
No