Executive Assistant

About the Opportunity
The organization is seeking a full-time Executive Assistant to deliver high-level administrative support within a distributed, remote-first environment across the United States. This role provides critical operational partnership to multiple senior leaders, managing dynamic calendars, handling domestic and international travel, orchestrating events, and establishing scalable administrative processes.
Key Responsibilities
Manage multiple, complex, and rapidly changing executive calendars.
Coordinate domestic and international travel and resolve travel-related disruptions, remaining on call while assigned executives travel.
Liaise and schedule meetings with internal and external stakeholders, including team members, strategic partners, media representatives, and customers.
Collaborate cross-functionally across distributed teams.
Provide coverage and backup administrative support for other administrative team members during planned absences, including support for the Chief Executive Officer's executive assistant.
Maintain strict confidentiality and exercise a high level of discretion with sensitive information.
Assist with executive onboarding across assigned teams in coordination with hiring managers, IT, and HR, serving as an onboarding partner and ongoing resource.
Create, standardize, and maintain administrative processes, identifying opportunities for ongoing operational improvement.
Plan and coordinate virtual and in-person conferences, meetings, and team offsites, maintaining availability for early starts or late finishes during events and travel delays.
Travel domestically and internationally as needed.
Perform other administrative duties as assigned.
Required Qualifications
5+ years of experience providing executive administrative support to multiple Vice President- and Director-level leaders (or above) across functions and time zones.
Demonstrated experience booking and coordinating domestic and international travel.
Hands-on experience using Gmail and Google Calendar in a professional environment, with strong calendaring capabilities.
Familiarity with audio/visual conferencing and event platforms.
Professional experience collaborating with other executive assistants in a fast-paced environment.
Demonstrated ability to anticipate executive needs, prioritize workloads, and organize daily tasks independently.
Strong multitasking capabilities across email, messaging, calendaring, and project coordination.
Methodical approach to managing deadlines and projects, with proactive progress communication.
Strong time management skills and the ability to work both collaboratively and autonomously.
High degree of integrity, discretion, and diplomatic oral and written communication skills.
Continuous improvement orientation and a team-oriented mindset.
Active driver's license.
Valid U.S. passport.
Preferred Qualifications
Experience using Navan for corporate travel management.
Experience utilizing Zoom for conferencing and virtual events.
What to Expect
In the first 30 days:
Complete onboarding, configure workspace tools, and connect with an assigned mentor.
Establish regular check-ins with management, align on role expectations, and begin building cross-functional relationships across the organization.
In the first 90 days:
Establish strong working relationships with key cross-functional partners and assigned executives.
Develop a comprehensive understanding of executive priorities, administrative systems, organizational strategy, and best practices to operate with high autonomy.
In the first year:
Operate with full confidence and independence, maximizing executive time, communication, and productivity.
Serve as an indispensable administrative partner and culture champion supporting organizational growth.
Compensation and Benefits
Annual base salary: $113,400 – $162,000.
Equity participation.
Comprehensive health coverage, retirement benefits, and paid time off.
Paid parental leave.
Professional development support.
Home office and technology stipends.
Employment Details and Notices
Employment type: Full time.
Location: Remote (United States).
Work authorization: Visa sponsorship is not offered for this role.
AI in hiring: The organization may utilize AI-assisted tools during the recruitment process.
Interview recordings: Candidates may be invited to opt in to interview recordings to support interviewer calibration and consistent evaluations; participation is optional and requires explicit consent.
Equal opportunity: The organization is an equal opportunity employer committed to building a team that reflects diverse backgrounds, experiences, and perspectives

Work arrangement
Yes