Commercial Property Management Administrative Assistant

About Our Client:
The organization operates in the commercial property management industry, focusing on managing commercial properties in the Midwest and East Coast regions of the United States. It addresses the operational and administrative challenges associated with property management to ensure smooth daily operations and tenant satisfaction.
About the Opportunity:
The COMMERCIAL PROPERTY MANAGEMENT ADMINISTRATIVE ASSISTANT plays a key role in supporting the management of commercial properties by handling administrative tasks that contribute to the efficient operation of the property portfolio. This role ensures accurate financial processing, tenant communication, and coordination of maintenance and vendor services, directly impacting the quality and effectiveness of property management.
Responsibilities:
Post all payments including ACH and lockbox reports
Assist in preparing monthly financial review reports and verify rent increases and variances
Post monthly rents and distribute tenant statements
Create charge batches for bill-backs and account credits
Process late fee credits and reversals
Manage tenant reimbursements and direct billing
Compile and send gross sales reports
Prepare delinquency reports for portfolio management
Process invoices and coordinate with vendors for adjustments
Obtain W9 and Certificates of Insurance for new vendors
Prepare vendor service contracts
Set up new property folders
Assist in annual property budget preparation
Help complete annual Common Area Maintenance (CAM) reconciliations
Coordinate tenant maintenance requests
Track vendor Certificates of Insurance
Assist with preparing and obtaining lease verification letters
Process move-in and move-out documentation
Maintain tenant contact information in property management software
Assist with estoppels, Subordination, Non-Disturbance, and Attornment agreements (SNDAs), and other lease documents
Prepare and send default notices
Support aged receivable collections
Track tenant Certificates of Insurance
Requirements:
High school diploma or equivalent
Minimum 2 years of administrative assistant experience, preferably in property management or commercial office environment
Intermediate to advanced skills in Microsoft Word, Excel, and Outlook
Proficiency with general computer and internet applications
Experience with Yardi software is advantageous
Strong organizational and time management abilities
Ability to work independently with minimal supervision
Initiative and ownership in managing projects and responsibilities
Basic math skills for invoice processing and rent posting
Ability to manage multiple tasks efficiently with a customer service focus
Pay Range and Compensation Package:
Starting pay: $60,000 annually
Benefits & Perks:
Comprehensive insurance coverage with 100% employee-only premiums for medical, dental, vision, and life insurance
Access to Health Savings Account (HSA) and Flexible Spending Account (FSA)
Company-matched 401(k) retirement plan
Paid time off, including sick time and holidays
Employee discount programs
Remote work flexibility
Opportunities for professional development through company-sponsored educational programs
Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.
Note:
RemoteHunter is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.

Work arrangement
Yes