Part Time Facilities Coordinator (3 Days a week)

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Role Summary
The Facilities Coordinator will support the day-to-day delivery of integrated facilities management services across the Cerenovus Galway site. The role is responsible for ensuring facilities operations are delivered safely, efficiently, and in compliance with client expectations, regulatory requirements, and company standards.
The successful candidate will work closely with the Facilities Manager, service partners, and client stakeholders to coordinate soft services, support compliance activities, manage service requests, and drive continuous improvement initiatives.
Key ResponsibilitiesFacilities Operations
Coordinate daily facilities activities across the site.
Monitor service delivery performance of vendors and contractors.
Support cleaning, waste management, pest control, catering, vending, grounds maintenance, and other soft services.
Ensure work orders and service requests are completed within agreed timelines.
Conduct routine facility inspections and report findings.
Health, Safety & Compliance
Support site compliance with health, safety, and environmental requirements.
Maintain facilities records, permits, inspections, and compliance documentation.
Assist with contractor management processes.
Coordinate corrective actions arising from audits and inspections.
Support incident reporting and follow-up activities as required.
Client & Stakeholder Management
Act as a point of contact for facilities-related queries.
Build positive relationships with client stakeholders and service providers.
Support communication of facilities initiatives and site improvements.
Financial Administration
Support budget tracking and cost control activities.
Process purchase orders and invoices.
Maintain accurate records of facilities expenditure.
Assist in identifying cost-saving opportunities.
Reporting & Continuous Improvement
Prepare monthly operational reports and KPI updates.
Track service performance metrics.
Support sustainability, workplace experience, and continuous improvement initiatives.
Participate in facilities audits and improvement projects.
Qualifications & ExperienceEssential
Previous experience in Facilities Management, Workplace Services, Property Management, or a similar role.
Strong administrative and organisational skills.
Experience working with multiple stakeholders and service providers.
Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Excellent communication and customer service skills.
Ability to work independently and manage priorities effectively.
Desirable
Facilities Management qualification or related discipline.
Experience within a pharmaceutical, medical device, or regulated environment.
Knowledge of health and safety legislation and contractor management.
Experience with CAFM systems.
Key Competencies
Customer Focus
Communication Skills
Organisation & Planning
Attention to Detail
Problem Solving
Teamwork
Vendor Management
Continuous Improvement Mindset
Compliance Awareness
Location:
On-site –Galway, IRL
Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
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