Sr. Executive Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com
As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world. We provide an inclusive work environment where each person is considered as an individual. At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.
Job Function:
Business Support
Job Sub Function:
Administration & Secretarial
Job Category:
Business Enablement/Support
All Job Posting Locations:
Guaynabo, Puerto Rico, United States of America, New Brunswick, New Jersey, United States of America, Palm Beach Gardens, Florida, United States of America, Raynham, Massachusetts, United States of America, West Chester, Pennsylvania, United States of America
Job Description:
We are searching for the best talent for a Sr. Executive Administrative Assistant. This hybrid role can be located in Raynham, MA; New Brunswick, NJ; West Chester, PA, Palm Beach Gardens, FL or Guaynabo, Puerto Rico, and will report into the DePuy Synthes Chief Information Officer.
An internal pre-identified candidate for consideration has been identified. However, all applications will be considered.
Johnson & Johnson announced plans to separate our Orthopaedics business to establish a standalone Orthopaedics company, operating as DePuy Synthes. The process of the planned separation is anticipated to be completed within 18 to 24 months, subject to legal requirements, including consultation with works councils and other employee representative bodies, as may be required, regulatory approvals and other customary conditions and approvals.
Should you accept this position, it is anticipated that, following conclusion of the transaction, you would be an employee of DePuy Synthes and your employment would be governed by DePuy Synthes employment processes, programs, policies, and benefit plans. In that case, details of any planned changes would be provided to you by DePuy Synthes at an appropriate time and subject to any necessary consultation processes.
About Orthopaedics
Fueled by innovation at the intersection of biology and technology, we’re developing the next generation of smarter, less invasive, more personalized treatments. Are you passionate about improving and expanding the possibilities of Orthopaedics? Ready to join a team that’s reimagining how we heal? Our Orthopaedics teams help keep more than 6 million people moving each year while delivering clinical and economic value to surgeons and healthcare systems. Our teams build solutions for joint reconstruction; trauma and craniomaxillofacial; sports, extremities, and elective foot and ankle; spine; and robotics and digital surgery. Your unique talents will help patients on their journey to wellness. Learn more at https://www.jnj.com/medtech
The Sr. Executive Administrative Assistant provides high-level administrative, coordination, and operational support to SVP / VPs and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness. Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability, allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making.
The Sr. Executive Administrative Assistant acts as a trusted extension of the executive strategy office, balancing operational excellence with sound judgment, discretion, and enterprise awareness.
Key Responsibilities
Strategic Executive Partnership
Act as a trusted thought partner to SVP / VPs, proactively managing administrative and operational demands to support enterprise strategy and leadership priorities.
Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs across business, governance, and external commitments.
Exercise independent judgment in managing time, access, and information flow, escalating only when value-adding or risk-mitigating.
Provide stability, clarity, and momentum in complex, fast-moving environments. Executive Time, Calendar & Cadence
Manage complex, high-stakes calendars across global time zones, balancing governance, leadership availability, and external visibility.
Serve as an effective gatekeeper for scheduling and access.
Own the annual executive cadence, anticipating leadership meetings, board-adjacent activity, talent reviews, enterprise forums, conferences, and external engagements.
Proactively optimize calendars to protect focus time and align time investment with enterprise priorities. R-092969 Sr. Executive Administrative Assistant Senior-Level Meetings & Coordination
Coordinate internal and external meetings with a “no surprises” standard, ensuring executives are fully prepared with the right materials, context, and stakeholders.
Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready presentation materials.
Partner with leaders and other EAs / Coordinators to align agendas and sequencing for complex, multi-leader forums.
Track and coordinate follow-ups, actions, and decisions to ensure accountability and momentum. Executive Communications & Stakeholder Management
Manage executive email and correspondence with an enterprise lens, filtering noise and surfacing critical issues.
Draft responses and communications that reflect executive voice, intent, and priorities.
Serve as a primary point of contact for SVP / VPs, tracking action items and follow-ups.
Act as a professional interface with senior leaders, internal teams, external partners, and vendors. Administrative, Office & Operational Support
Coordinate internal and external communications and initiatives on behalf of SVP / VPs.
Oversee office operations, including supplies, services, purchasing, and vendor coordination.
Maintain efficient administrative processes and provide backup support across the administrative team as needed. Project, Program & Enterprise Support
Support leadership initiatives and special projects based on priorities and capacity.
Assist with offsites, visitor management, compliance tracking, committee coordination, and contract or payment processes.
Support internal communities (e.g., Credo Committee, Culture Team, WiSTEM, ERGs) through coordination and logistics.
Independently manage or contribute to operational projects tied to leadership effectiveness or transformation. Information, Travel & Event Management
Maintain organized electronic and physical filing systems; record and distribute meeting minutes.
Support onboarding through coordination of materials, access, and logistics.
Coordinate travel, lodging, and transportation for Senior Executives. • Process and reconcile expenses in compliance with policy.
Plan and execute meetings and events, including logistics, A/V, space setup, and catering. Operational Excellence & Confidentiality R-092969 Sr. Executive Administrative Assistant
Assist with budget tracking as required.
Continuously improve administrative and departmental workflows.
Handle sensitive and business-critical information with absolute discretion and professionalism.
Ensure operational reliability so leaders can operate at full effectiveness without administrative distraction. Cross-Functional Coordination
Liaise with internal teams, external partners, and vendors to ensure smooth operations.
Enable strong cross-functional collaboration through clear communication and follow-through.
Qualifications:
Required
An associate’s degree
A minimum of 8 years of experience in executive coordination or senior administrative support within complex, matrixed organizations and proven support of VP, or SVP-level leaders
Experience leveraging AI tools to enhance productivity and workflow efficiency
Strong proficiency in Concur Travel & Expense, Microsoft Suite, Excel, and PowerPoint
Advanced calendar, meeting, and event management experience
Exceptional written and verbal communication skills
High judgment, discretion, and emotional intelligence
Ability to synthesize information, anticipate needs, and operate independently
Comfort with ambiguity, shifting prioriti