Administrative Specialist I

Agency
NC State Highway Patrol
Division
NC State Highway Patrol
Job Classification Title
Administrative Specialist I (S)
Position Number
60030997
Grade
NC08
About Us
The North Carolina State Highway Patrol's primary mission is to reduce collisions and make the highways of North Carolina as safe as possible. The NCSHP has more than 1,600 troopers who cover nearly 80,000 miles of North Carolina roadways, more than any other state except Texas. In addition to enforcing the state's traffic laws, state troopers also guide traffic during hurricane evacuations, re-route traffic around hazardous chemical spills, and they stand ready should any act of terrorism occur. State Troopers are committed to protecting North Carolina's motoring public.
Description of Work
Are you looking for an administrative role performing meaningful work in a government agency? The NC State Highway Patrol is seeking an Administrative Specialist to join our team. The Administrative Specialist will provide support to the First Sergeant and other district staff in the overall operation of Troop F, District 11.
Knowledge Skills and Abilities/Management Preferences
Key Responsibilities
Manages inventory of supplies (uniform and administrative items) as well as office equipment.
Manages email correspondence utilizing Microsoft Word, Excel and Outlook by responding and forwarding key subject matter to groups and individuals.
Diligently monitors policy and procedure changes and distributes same to members.
Provides advisory and clerical support for Sergeants.
Reinforces agency mission by encouraging attitudes and conditions that promote an improved work environment.
Attends training and in-service schools as required.
Accesses the Administrative Office of the Court computer system to review uniform citation status.
Serves on teams and boards at the pleasure of the Troop Commander and/or Senior Patrol Management.
Independently prioritizes key responsibilities to ensure assigned tasks are completed accurately and timely.
Maintain files and Patrol correspondence through the established District Filing Guide system.
Reports/Scheduling:
Gathers data and compiles same in report/spreadsheet format.
Enters traffic enforcement data into computer database.
Aids in the interpretation and completion of forms and reports.
Records and maintains timekeeping balances, i.e., shift premium compensation, sick and vacation leave balances.
Tracks due dates of reports and expiration of equipment for the District.
Customer Service/Public Contact: Position interacts with the following:
Administrative Office of the Courts personnel to assist with court dates for uniform members and updating citation information.
Department of Transportation personnel for roadway conditions, weather conditions, traffic control situations, traffic signage/lights and planning for special events.
Division of Motor Vehicles for driver’s license, registration and insurance information.
Public officials for the purposes of legislative action matters; coordination of special law enforcement events.
Please note: Job postings close at 11:59:59 p.m. the night before the listed Posting End Date above.
Recruitment Range: $39,244-$61,320
To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit-(Prepopulated in WD)
Candidates meet the minimum qualifications of this position if they meet the minimum education and experience listed on the vacancy announcement. Vacancy specific knowledge, skills, and abilities (KSAs) and/or management preferences are not required. If you possess any of the following skills or qualifications, please include them in your application:
Experience answering phones and greeting the public
Experience maintaining electronic/paper filing systems
Experience using Microsoft Office products (Excel, Outlook, and Word)
Position/Physical Requirements:
Typical work schedule: Monday-Friday; 8:00AM-5:00PM
Note: Qualified recommended applicant(s) must undergo and successfully pass:
Criminal Background Investigation
Drug Screening Test
This position is located at:
1033 Smyre Farm Road
Newton, NC 28658
Minimum Education and Experience
Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school diploma or General Educational Development (GED) diploma
AND
two years of related administrative experience; or equivalent combination of education and experience.
Click here to learn about employee perks and benefits
Click here to see the Total Compensation Calculator
Supplemental and Contact Information
The NC State Highway Patrol (NCSHP) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence.
https://www.ncshp.gov
The Mission of the North Carolina State Highway Patrol is to protect our State with integrity, loyalty, and professionalism. The North Carolina State Highway Patrol will excel as a national leader in public service through innovative law enforcement, strategic preparedness, and community engagement.
We are an Employment First state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. NCSHP supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community.
Application Resources
Be sure to complete the application in its entirety. Resumes will not be accepted in lieu of completing this application.
· Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information.
· Due to the volume of applications received, we are unable to provide information regarding the status of your application. The hiring process may take several weeks.
· Be sure to complete the application in full. Applicants are unable to submit more than one application to an individual posting. Only one application received prior to the closing date will be accepted. Applications must be submitted by 11:59:59 PM on the nig