USA - Optimization Project Coordinator (Internal Only)

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We empower our people, and our values are at the center of everything we do, and the successful candidate will be expected to demonstrate and fully adopt these:
Global Perspective – we connect the world and see the bigger picture.
The Power of People – we rely on the strength of local agent knowledge and relationships.
Progress – we adopt new thinking and push for positive change in our industry.
We know what matters. We never stand still. We always reach for more.
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Business Need / Purpose of Role:
The Optimization Project Coordinator is responsible for identifying, analyzing and progressing cost reduction and operational efficiency opportunities across marine and operational services. Working collaboratively across Procurement, Operations, Commercial, Finance and Key Account teams, the role coordinates optimization initiatives from initial opportunity assessment through commercial evaluation, implementation and benefit realization.
The role uses operational, commercial and financial data to support sourcing decisions, supplier negotiations and continuous improvement, while ensuring identified savings are robust, measurable and sustainable.
Key Responsibilities:
Project Identification & Delivery
Identify cost reduction and efficiency opportunities across operational services including towage, pilotage, launches, agency fees, bunker services and other marine support activities.
Manage optimisation projects from opportunity identification through analysis, implementation and benefit realisation.
Maintain a pipeline of improvement initiatives and monitor progress against defined milestones and savings targets.
Coordinate project activities across regional and global stakeholders, ensuring actions, dependencies and project milestones are effectively managed.
Commercial & Vendor Optimisation
Support supplier negotiations, Requests for Information (RFIs), Requests for Quotation (RFQs) and tender processes for assigned optimisation initiatives.
Conduct market, supplier, tariff and commercial analysis to identify competitive opportunities and support sourcing strategies.
Work collaboratively with Procurement, Operations and Commercial teams to develop negotiation strategies and secure improved commercial terms and service arrangements.
Analyse supplier proposals against historical costs, existing contractual arrangements, operational requirements and alternative market offerings.
Support the review and implementation of negotiated supplier pricing, service scope and commercial terms.
Develop and maintain supplier performance and savings tracking mechanisms.
Data Analysis & Reporting
Analyse spend, volume, operational and financial data to identify trends, cost drivers, anomalies and optimisation opportunities.
Prepare business cases, cost-benefit analyses and savings calculations to support commercial and operational decision-making.
Validate proposed and realised savings against historical costs, operational requirements, service volumes and agreed commercial terms.
Produce regular management reports highlighting project status, realised savings and future opportunities.
Develop dashboards and reporting tools to monitor optimisation performance and support management decision-making.
Stakeholder Management
Act as a central coordination point between Operations, Procurement, Commercial, Finance and Key Account teams for assigned optimisation initiatives.
Engage with customers and vendors to support optimisation initiatives, commercial discussions and business reviews.
Present analysis, findings, recommendations, savings opportunities and project updates to leadership teams and relevant stakeholders.
Facilitate meetings and workshops focused on continuous improvement and cost optimisation.
Build effective relationships with regional and global stakeholders to support the successful implementation of optimisation initiatives.
Process Improvement & Governance
Review existing processes and recommend improvements to enhance operational efficiency, cost effectiveness and compliance.
Develop and maintain Standard Operating Procedures (SOPs), best practices and project documentation.
Ensure project governance standards are applied consistently.
Support the implementation of continuous improvement methodologies across the organisation.
Capture and share lessons learned and successful optimisation practices to support replication across customers, regions and service categories.
Key Performance Indicators (KPIs)
Annual validated cost savings and cost avoidance delivered.
Value of identified optimisation opportunities progressed through the project pipeline.
Number of optimisation projects successfully completed.
Savings realisation versus agreed target.
Percentage of assigned sourcing and optimisation initiatives delivered against agreed commercial objectives.
Supplier cost reductions achieved.
Project delivery against agreed milestones and timelines.
Quality and accuracy of savings reporting and commercial analysis.
Stakeholder satisfaction.
Qualifications & Experience
Relevant experience and/or qualification in Business, Supply Chain, Logistics, Maritime Studies, Finance, Engineering or a related discipline.
3–5+ years' experience in project coordination, procurement, marine operations, commercial analysis or continuous improvement.
Experience managing multiple projects simultaneously across different stakeholders and priorities.
Strong analytical and financial reporting skills.
Experience using Excel and business intelligence/data analytics tools such as Power BI.
Experience within maritime, logistics, procurement or operational services would be advantageous.
Skills & Competencies
Project Management
Data Analysis & Reporting

Employment type
USA - Full Time

Work arrangement
No