Fleet Specialist I

Job Title
Fleet Specialist I
Agency
East Texas A&M University
Department
Transportation
Proposed Minimum Salary
Commensurate
Job Location
Commerce, Texas
Job Type
Staff
Job Description
INSTRUCTIONS TO APPLICANT:
During the application process the “My Experience” page has a section provided “Attachments (Resume/CV, References, Cover letter, etc.)” to upload required documents.
Use the Upload button to add each document.
You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
Incomplete or improperly submitted applications may be excluded from consideration.
Please do not withdraw your application in an attempt to upload a missing document, instead please email HR for help.
Please provide the following documents:
Cover Letter
Resume/CV
Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
If transcripts are from an international institution, it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.
If you need assistance, please contact us at HR.Hiring@tamuc.edu
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
SUMMARY:
Entry-level operational role responsible for coordinating and maintaining university fleet vehicles and transportation resources. Performs vehicle inspections, maintains fleet records, coordinates maintenance and repairs, assists with driver certification and training activities, supports transportation operations, and helps ensure compliance with applicable safety and regulatory requirements.
DUTIES & RESPONSIBILITIES:
Conduct routine inspections of fleet vehicles and identify maintenance, repair, cleaning, or safety needs.
Coordinate preventive maintenance, repairs, inspections, and service appointments with internal and external service providers.
Maintain accurate fleet records including vehicle maintenance, fuel usage, mileage, registrations, permits, and related documentation.
Enter and update vehicle information within fleet management systems and applicable State of Texas vehicle reporting systems.
Assist with vehicle registration renewals, title processing, and compliance with applicable state, federal, university, and departmental requirements.
Monitor fleet inventory levels and coordinate the purchase and stocking of vehicle and cleaning supplies.
Assist with maintaining departmental inventory records and conducting annual inventory activities.
Coordinate vehicle cleaning and fueling activities to ensure vehicles remain safe and operational.
Support driver certification processes and maintain associated records and documentation.
Conduct vehicle safety orientations and provide basic operational training to authorized drivers.
Assist in coordinating transportation schedules, rider lists, transportation requests, and driver assignments.
Prepare monthly and recurring fleet-related reports, including fuel, toll, vehicle usage, maintenance, and motor pool reports.
Serve as a substitute driver when operational needs require and when properly licensed.
Communicate with drivers, vendors, and university departments regarding vehicle availability, maintenance status, and transportation needs.
Support and participate in emergency response.
Performs other duties as assigned.
MINIMUM REQUIREMENTS:
· Education: High School Diploma/GED
· Experience / Knowledge / Skills: Two years of related experience. Basic knowledge of Microsoft Word, Excel, and PowerPoint.
· Ability to: Ability to troubleshoot and diagnose equipment problems. Ability to conduct training classes; ability to multitask and work cooperatively with others and strong interpersonal skills.
· Licensing/Professional Certifications: Valid Texas Driver’s License (Commercial Class B) or acquire one within 180 days of employment.
· Physical Requirements:
o Ability to inspect vehicles and equipment in indoor and outdoor environments.
o Ability to stand, walk, bend, stoop, kneel, and climb in and out of vehicles for extended periods.
o Ability to lift, move, and carry materials and supplies up to 25 pounds.
o Ability to work in varying weather conditions.
o Ability to operate university vehicles and transportation equipment.
· Other Requirements: None
PREFERRED EDUCATION/ SKILLS/ EXPERIENCE:
· Experience maintaining vehicle records or fleet databases.
· Experience coordinating maintenance or repair services.
· Experience using Microsoft Excel for tracking and reporting.
· Experience supporting transportation or motor pool operations.
SUPERVISION OF OTHERS:
NA
CRITICAL INFRASTRUCTURE COMPETENCY:
Ability to maintain the security and integrity of critical infrastructure, which may include communications systems, computer networks and systems, cybersecurity systems, electrical grid, hazardous waste treatment system or water treatment system.
WHY WORK AT EAST TEXAS A&M UNIVERSITY?
Competitive Benefits & Work-Life Balance:
· Employee tuition assistance for master’s and doctoral programs.
· Comprehensive benefits package including health, dental, vision, life, and long-term disability insurance.
· ETAMU contributes to employee health and basic life insurance premiums.
· 12-15 days of annual paid holidays, plus up to eight hours of paid sick leave and vacation each month.
· Automatic enrollment in the Teacher Retirement System of Texas (TRS), with optional additional retirement plans (ORP).
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