Administrative Coordinator (CLT Corp)

Discover an exciting future at the Airport!
Administrative Coordinator
The members of the Inland Group of Companies (IDS and Quantem Aviation Services) are highly experienced in aircraft de-icing, environmental management, aircraft fueling, ground handling and pretty much any other aviation support service you can think of. We operate at over 50 airports in three countries.
Our employees receive the following, based on position and eligibility requirements:
Insurance - health, dental and life
401(k) retirement plan with company match
Employee Assistance Program
Employee discounts
Competitive wages
Flexible schedule
Advancement opportunities
On the job training
$300 referral bonuses - unlimited
DailyPay
Position Overview:
The Administrative Assistant is responsible for providing administrative support throughout the Inland Group and reports to the Director, Inland Fluids, located in the Charlotte Corporate office.
Executive support to senior leadership
Office management responsibilities
Independent decision-making
Budget administration
Project coordination
HR, compliance, or operational oversight
Supervisory responsibilities
Essential Duties and Responsibilities (Including but not limited to):
Coordinate conference calls and meeting requests
Prepare minutes for weekly conference calls
Coordinate travel arrangements
Manage inventory of office stationery and other office supplies
Assist with the processing of credit card payments on the commercial accounts
Manage mail/courier pick-up and distribution and bank deposits
Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
Promote good relations with suppliers and subcontractors that supply good and services to Inland
Work cooperatively with all team members and external stakeholders involved in the completion of assigned duties
Foster a team environment and create a "group culture"
Drive and maintain a high level of efficiency and productivity
Perform/complete other additional projects, duties, and assignments as required and/or by request
Required Skills and Experience:
Must be at least 18 years old
High school diploma or equivalent
Certificate in Office Administration preferred
Intermediate computer skills with working knowledge of Microsoft programs (Outlook, Word, Excel)
Strong attention to detail when entering data accurately and efficiently
Self-starter with ability to prioritize workload to ensure deadlines are met
Willing to learn new skills and adapt to change in order to support the growth of the company
Working experience or education in an accounting role, preferably Accounts Payable considered as an asset
Work requires continual attention-to-detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Work Environment:
Indoor office environment with the potential of remaining seated for extended periods of time
Continuous use of a computer, keyboard, and mouse
Physical Demands:
Position may require the ability to carry, push, pull, and lift up to 25 pounds
Must operate office equipment as needed
Travel:
No travel is anticipated for this position
The Inland Group of Companies offers a variety of opportunities to work in the field of aviation. Whether its deicing aircraft, protecting the environment, or keeping passengers and cargo moving, your future can take off with the Inland Group.