Freelance Administrative Legal Assistant

Davis Wright Tremaine LLP is looking for a Freelance Administrative Legal Assistant to join our team in our Seattle office.
This is a temporary position lasting six months. This is an essential role that will require five days in-office.
This is an administrative support position designed to provide assistance to executive legal assistants and other administrative staff on a task basis. Completion of all provided training programs is mandatory.
At Davis Wright Tremaine, you will find challenging assignments, opportunities for professional growth and community involvement, and a culture of inclusion. DWT fosters inclusiveness and authenticity. Regardless of position, everyone here has a voice and the support is unparalleled.
On a typical day you will:
Assist executive legal assistants and other administrative staff with assigned tasks which may include administrative tasks, enter attorney time, prepare and submit expense reimbursement reports and check requests, make travel arrangements, prepare binders, organize files, schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment as needed, and other projects as assigned
Assign appropriate tasks to word processing, file room and other support staff; follow up on status of all projects to ensure timely completion
Attend training classes
Open new client and new matter files
Check in regularly with secretary, paralegal and/or attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance
Provide guidance and mentoring to Administrative Legal Assistant I positions, including their participation in the training program
Cover absences as needed, directly supporting attorneys with various tasks, including, but not limited to:
Docket reminders and deadlines as needed
Occasionally open and route mail, attaching appropriate files and documents
Moderate interaction with clients; act as intermediary with clients and responds to client requests
Regularly type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines
Communicate clearly with all appropriate team members on project status
Assist with transaction closings; organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates as directed
Occasionally assist with editing and finalizing legal briefs, prepare and mark all exhibits, set up Data Room, upload documents, send out service emails and corresponding Data Room links
Occasionally file pleadings with the court
Maintain attorney and client records; maintain email and electronic records
Schedule and coordinate appointments, meetings and conference calls and maintain calendars
Answer, screen, and respond to phone calls
Assist fellow assistants and additional attorneys as needed
Join us if you have:
1+ years’ experience in a professional office setting
GED or High School Diploma required
Self-starter with a high degree of attention to detail
Ability to accurately type 50+ wpm
General knowledge and proficiency with Microsoft Office products
Ability and willingness to learn new programs and program updates
Ability to express self effectively, both orally and in writing
Excellent grammar and proofreading skills
A highly professional demeanor and appearance
Ability to work in a team-oriented, service focused environment and to handle stressful situations in calm, composed manner
Ability to prioritize tasks and to complete projects with minimal supervision
Ability to follow client confidentiality guidelines
Demonstrate a growth mindset; participate in innovation initiatives
Strong time management skills
Who We Are
Davis Wright Tremaine LLP is an AmLaw 100 law firm with 9 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client’s and each lawyer’s work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.
Additional benefits include:
First Stop Health Telemedicine: Speak with a licensed physician or mental health counselor 24/7, consultations covered by the firm
TELUS Health Employee Assistance Program: Receive support with mental, financial, physical, and emotional wellbeing
Voluntary Pet Insurance
Milk Stork: Virtual lactation consulting, breast milk shipping and nutritional testing covered by the firm
Wellness Benefits:
Peloton App
Headspace App
Washington State
The hourly range for this position in Washington is $34.36 to $36.92. Actual pay will be adjusted based on the candidate’s education, training, experience and other job-related factors permitted by law. Paid sick leave is accrued on a biweekly basis at a rate of 1 hour per 30 hours worked. Temporary employees working at least 30 hours per week may be eligible for health insurance with an optional HSA, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, Healthcare and Dependent Care Flexible Spending Accounts, sick time, and an employee assistance program.
Davis Wright Tremaine LLP seeks to hire, develop and grow lawyers and business professionals who combine deep legal expertise, technological fluency, business acumen, and emotional intelligence—creating an excellent, inclusive, adaptive workforce that fuels exceptional client outcomes.
At Davis Wright Tremaine LLP, every employee has the right to work in an environment free from all forms of unlawful discrimination. It is our policy to hire, promote, transfer, terminate, and make all employment-related decisions without regard to an employee’s sex (including pregnancy, childbirth, breastfeeding, or related medical condition), race, color, ancestry, sexual orientation, gender, gender identity, gender expression, national origin, religious creed, age, marital status, physical or mental disability, genetic information, medical condition, military condition, military or veteran status or any other basis prohibited by applicable local, state, or federal laws.
Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email humanresources_confidential@dwt.com.
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