Facilities Coordinator

JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
About JLL
We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.
If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!
Role Purpose
We are seeking a highly motivated and customer-focused Facilities Coordinator to join our team in Ireland. This role is critical in delivering exceptional facility services and creating outstanding workplace experiences.
The FC is responsible for working directly with the local client to ensure a thorough understanding of their objectives and the implementation of acceptable property-specific operating strategies that achieve the required standards.
As the primary point of contact for employees and visitors, you will ensure our facilities operate seamlessly, safely, and efficiently while embodying JLL's commitment to excellence and innovation.
What this job involves
Delivering Operational Excellence
Oversee day-to-day building operations including HVAC, electrical, and plumbing systems
Implement and coordinate preventive and corrective maintenance programs to maximize asset performance
Drive operational efficiency and minimize service disruptions
Monitor building systems performance and proactively address technical challenges
Managing Soft Services
Oversee cleaning and hospitality services to maintain premium workplace standards
Coordinate both scheduled and ad-hoc service delivery
Ensure service quality consistently exceeds client expectations
Partner with service providers to drive continuous improvement
Strategic Budget & Vendor Management
Manage facilities budgets with a focus on cost optimization and value creation
Build and maintain strong relationships with contractors and service providers
Participate in vendor selection, contract negotiations, and performance management
Track financial performance and provide transparent reporting to stakeholders
Optimizing Space & Workplace Experience
Plan space utilization strategies that enhance productivity and collaboration
Coordinate office layouts, moves, and workplace reconfigurations
Manage storage solutions and maintain organized common areas
Ensuring Health, Safety & Regulatory Compliance
Maintain rigorous compliance health and safety regulations
Conduct systematic safety inspections and risk assessments
Manage supplier documentation, certifications, and compliance records
Champion a culture of safety and wellbeing across the facility
Providing Exceptional Office Management
Manage procurement of office supplies, equipment, and consumables
Coordinate mail and parcel services (reception, storage, distribution)
Interface with service providers for delivery validations
Partner with on-site vendors
Managing Access Control & Security Coordination
Administer comprehensive access badge management (creation, activation, replacement)
Coordinate with security teams for access permissions and canteen access
Manage locker and cabinet assignments for employee arrivals and departures
Maintain accurate records and ensure secure facility access protocols
Being the Face of Facilities
Serve as the single point of contact for all employee facility-related inquiries
Coordinate incident response and resolution within office premises
Liaise with external providers (vending, coffee machines, water dispensers)
Monitor on-site vendor activities and ensure service excellence
Build trusted relationships with building occupants and stakeholders
General administration of department, (holidays, training, performance reviews etc.).
Updating and maintaining official safety documents, liaise with government authorities.
Organization of fire evacuation and first aid training for employees.
Point of Contact for security/alarm responding
Deputise / provide cover for Office Services Coordinator / Building Operations Coordinator when appropriate.
All additional duties commensurate to the level of the role
Sounds like you? To apply you need to have:
Ideally 2 years + experience in Facilities Management role
Experience on supplier/contractor management.
Fluency in local language and English essential.
Customer focus
What you can expect from us
You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.
Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
Apply today at jll.com/careers.
JLL Privacy Statement
When you visit JLL websites, JLL may collect information related to those visits, without you actively sending that information. This information may include, for example, the internet browser you are using, your access device’s operating system, the language in which that system presents information to you, your IP (Internet Protocol) address, the web search that took you to the JLL website, the web pages and advertisements displayed to you, and the links you click on.
For additional details please see JLL's Global Privacy Statement or our career site pages for each country.
For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy here.
Location:
On-site –Dublin, IRL
Job Tags:
If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at