Executive Assistant (US)

Reporting to the DVP BU Manager and the DVP Business Manager, the Executive Assistant provides high-level administrative, organizational, and coordination support, enabling senior leadership to focus on strategic, operational, and leadership priorities. This role serves as a trusted partner, ensuring smooth day-to-day operations, effective communication, and strong coordination across the Business Unit and with key internal and external stakeholders.
Key Responsibilities
Executive Support & Coordination
Manage the BU Manager’s agenda, priorities, and travel arrangements to ensure effective time management.
Act as a central point of contact between the BU Manager and internal and external stakeholders, maintaining clear, timely, and professional communication.
Coordinate administrative processes related to the Business Unit, including approvals, signatures, and reporting deadlines.
Handle confidential and sensitive information with the highest level of discretion and professionalism.
Meeting & Governance Support
Prepare, coordinate, and follow up on key meetings, including BU leadership meetings, reviews, and COMEX-related sessions.
Develop meeting agendas, presentations, minutes, and action tracking reports.
Support BU governance processes through the coordination of documentation, decision logs, and follow-up actions.
Project & Communication Support
Contribute to Business Unit projects by providing organizational support, tracking milestones, and ensuring alignment with established timelines.
Support internal communications within the BU, including the preparation of key messages, announcements, and presentations.
Requirements
Education & Experience
Bachelor’s or Master’s degree in Business Administration, Management, or a related field.
Minimum of 5 to 8 years of experience as an Executive Assistant or in a similar role supporting senior leaders.
Experience in an international and/or industrial environment is preferred.
Professional Knowledge & Skills
Excellent organizational, planning, and prioritization abilities.
Strong written and verbal communication skills in English.
High level of confidentiality, discretion, reliability, and professionalism.
Ability to operate effectively within a complex, matrixed, and international environment.
Proficiency with Microsoft 365 applications, including Outlook, PowerPoint, Teams, and Excel.
Proactive mindset with strong autonomy and problem-solving skills.
Demonstrated ability and willingness to use AI tools to improve productivity, work quality, decision-making, and cost efficiency.
Ability to identify appropriate AI use cases and critically evaluate AI-generated outputs.
Working Environment
Support senior Business Unit leadership in a global, matrixed environment.
Collaborate with internal and external stakeholders across the organization.