Accounts Payable Coordinator

COMPANY OVERVIEW
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company’s diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation’s top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
POSITION SCOPE AND ORGANIZATIONAL IMPACT
Moss' Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate for this position is a problem-solving, customer service-focused, detail-oriented individual who is also a team player.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES
Electronic auditing of jobsite generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable
Verifying coding and approvals for overhead invoices
Audit credit card statements for coding, approvals, complete business purposes, and correct amount due
Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors
Distributing checks
Reconciling old open payables
Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received
Review and process W-9’s for new vendors setup
Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
Reconciling vendor statements
Extracting AP information from CMiC and compiling reports
Researching old outstanding checks
Perform other duties as assigned
EDUCATION AND WORK EXPERIENCE
Accounts Payable experience for a mid to large size construction company
Familiarity with 1099’s
Familiarity with accruing sales tax
CMiC (accounting software) – training available
Proficient in Microsoft Office (Outlook, Excel, Word)
Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures
Ability to efficiently gain understanding of processes and procedures for cross training purposes
JOB TITLE: ACCOUNTS PAYABLE COORDINATOR I
JOB LOCATION: FORT LAUDERDALE, FL
CLASSIFICATION: FULL TIME – EXEMPT – SALARIED
REPORTS TO: SUPERVISOR, ACCOUNTS PAYABLE
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.