Meetings & Events Project Manager (Level Commensurate with Experience)

Shape what's next with BCD
Meetings & Events Project Manager - Level Commensurate with Experience (Hybrid)
Full time, Warsaw, Poland (Working 2-3 days from our offices in Warsaw)
We are hiring multiple positions across our Meetings & Events team and welcome candidates with varying levels of experience. The final level and scope of responsibility will reflect your background, expertise, and demonstrated capabilities.
The Meetings & Events Project Manager is responsible for the development, planning, and overall operational execution of meetings, conferences, conventions, incentive travel programs, and special events for customers. The Meetings & Events Project Manager works on various programs simultaneously and serves as the day-to-day planning contact for each respective client. The Meetings & Events Project Manager is responsible for the day-to-day client contact and program planning functions, overseeing website development, attendee management, and final program billing.
What You'll Do
Source and contract venues for local & global clients
Work with client to develop, coordinate and implement travel program agendas and itineraries
Develop and conduct site inspections as required and follow up with the site inspection notes, revised estimate budget, program itinerary, and timelines
Negotiate and purchase ground transportation, entertainment, and decor elements via preferred vendors
Act as the primary contact with the client , providing a consultative approach to program planning, ensuring the client has identified clear objectives for the meeting, conference, or program, and determining steps to achieve these objectives
Prepare all documents related to the proposal, selected services, and execution
Ensure timely post-event reconciliation, payment of vendors, and invoicing to clients
What You'll Bring
A history of success in planning corporate meetings for a meetings management organization or travel management company, specifically with experience working with Life Sciences or Pharma Companies, where you have gained a thorough understanding of HCP-related compliance
Highly proficient English language skills are imperative to the success of the role
Polish language skills preferred
Skilled user of Microsoft Office, with experience in the use of Cvent being a bonus
Systematic, meticulous, organized work
You own the room and convey confidence, knowledge of best practices in meetings & events, and a professional presence as a first impression and ongoing
Talented in managing multiple priorities and being adaptable. You have exceptional problem-solving skills, are calm under pressure, and work well in a collaborative environment
We recognize that candidates may bring different combinations of experience and strengths. If you're excited about the opportunity and believe you can make an impact, we encourage you to apply
Why you’ll love working here
Join a global industry leader where curiosity drives innovation, growth is continuous, and every voice matters. At BCD, you'll have the freedom to make an impact, the support to develop your potential, and the opportunity to help shape the future of travel.
Meet BCD
BCD Travel creates connections that move people and ideas forward. Through open technology and trusted human expertise, we help companies and people navigate change, simplify complexity and make confident decisions about how and when they travel. Our intuitive digital experiences for every stakeholder power journeys that fuel success and drive progress. With 15,000+ dedicated team members serving clients in 170+ countries, BCD is shaping a more sustainable future for business travel. Industry-leading meetings and events management and a global consultancy complete our suite of solutions and services. In 2025, BCD achieved $24.4 billion in sales. For more information, visit www.bcdtravel.com.
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