Project Manager - Meetings Management

About Us:
At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.
Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.
While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.
See what life is about at BCD M&E at bcdme.com/careers
At BCD Meetings & Events, we believe the best outcomes come from combining human expertise, innovation and responsible AI. We're investing in technology and talent to help our teams solve complex challenges, create exceptional experiences, advance more sustainable event practices and deliver stronger outcomes for clients around the world. AI supports how we work, learn and innovate, but people remain at the center of every decision, including all hiring decisions.
Project Manager – Meetings Management (Life science expertise)
Permanent, hybrid – Madrid, Spain
Please note that it will be required to work from the client’s office 3 days a week. The office is located in Paseo de la Castellana (Nuevos Ministerios area).
About the role:
Ready to plan unforgettable experiences? As our Project Manager - Meetings, you will be fully dedicated to a client in the Life Science industry. You'll be the go-to person for bringing client events to life—from sourcing dream venues to making sure every detail runs perfectly. You’ll juggle exciting projects, work closely with clients, and see your work come to life in unique destinations.
You will work on a variety of programs simultaneously and will serve as the day-to-day planning contact for each respective Client Event Organizer.
As Project Manager - Meetings, you will:
Program Development & Execution: Oversee planning and execution of programs, ensuring compliance with timelines and client financial controls.
Client Management: Provide valuable advice on best practices, compliance, and cost savings for events.
Budget Management: Create and communicate budgets throughout planning, with reconciled final budgets.
Vendor Relations: Manage supplier negotiations and relationships, ensuring high service and professional issue resolution.
Sourcing & Contracting: Conduct venue research, preliminary budgeting, and manage the e-RFP process.
Attendee Management: Track attrition, manage registrations, and oversee communication with hotels regarding room blocks and cancellations.
Technology Management: Build client websites for information collection and registration, ensuring compliance requirements are met.
Reporting & Compliance: Meet deadlines for reporting, audits, and ensure supplier billing compliance.
Process Improvement: Assist in developing SOPs and best practices to enhance operations across regions.
Requirements for the role: