Executive Assistant

Position OverviewWe are seeking a highly organized and proactive Administrative Executive Assistant & PMO with 3-8yrs of experience to support our sales leadership team. This multifaceted role combines core administrative responsibilities with project management and stakeholder engagement. The ideal candidate will be skilled in managing calendars, travel, and expenses, while also excelling at internal coordination, sales support, and customer follow-up.
Key ResponsibilitiesAdministrative SupportEfficiently manage complex calendars, scheduling meetings and appointments for sales leaders.Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.Prepare, process, and track expense reports, ensuring compliance with company policies.Internal Stakeholder Management & Sales Pursuit Follow-UpServe as the point of contact for internal stakeholders involved in sales pursuits and ongoing projects.Coordinate and follow up on tasks and deliverables to ensure timely progress on sales initiatives.Assist sales leaders in tracking progress, gathering information, and ensuring alignment across teams.Customer Meeting Participation & Action Item ManagementAttend customer meetings (virtual and in-person) alongside sales leaders to document key discussions and action items.Follow up on action items with both internal teams and customer counterparts to ensure timely completion and customer satisfaction.Maintain clear records of commitments and proactively manage deadlines.
QualificationsProven experience as an Executive Assistant, Project Coordinator, or similar administrative role.Strong organizational and time management skills; ability to manage multiple priorities effectively.Excellent written and verbal communication skills.Proficiency in office software (e.g., Microsoft Office Suite, Outlook, Teams) and experience with expense management systems.Professional demeanor with the ability to interact confidently with senior leaders, colleagues, and external clients.Detail-oriented, proactive, and able to work independently with minimal supervision.Experience in supporting sales teams or project management is highly desirable.
Why Join Us?As a key member of our team, you will play a critical role in driving operational excellence and supporting the success of our sales organization. If you thrive in a dynamic environment and enjoy helping teams achieve their goals, we invite you to apply for this exciting opportunity.

Skills
Project Management

Work arrangement
No