Document Digitization Clerk

Document Digitization Clerk
Location: United States
Job Type: Full-Time
Work Arrangement: Remote / Hybrid
Experience Level: Entry-Level / Junior
Job Overview
We are seeking a detail-oriented and organized Document Digitization Clerk to support the conversion, organization, and maintenance of physical documents into digital formats. The ideal candidate will be comfortable performing repetitive data and document-related tasks while maintaining a high level of accuracy and consistency.
This position is a good opportunity for an entry-level professional interested in document management, data entry, records administration, and digital information processing.
Key Responsibilities
Scan and convert paper documents into digital formats using approved equipment and software.
Upload, organize, and categorize digital documents according to established procedures.
Enter document information and metadata accurately into databases and document-management systems.
Review scanned files to ensure documents are complete, readable, and properly oriented.
Verify digital records against original source documents for accuracy.
Rename and organize electronic files according to established naming conventions.
Identify duplicate, incomplete, or incorrectly processed documents and correct issues when necessary.
Maintain accurate document indexes, logs, and processing records.
Perform routine data-entry and document-processing tasks.
Assist with document classification and records organization.
Follow established procedures for handling confidential or business-sensitive information.
Retrieve digital records and documents when requested by authorized team members.
Report technical issues with scanning equipment or document-management systems.
Assist with quality-control reviews of digitized records.
Maintain productivity and accuracy standards while completing assigned workloads.
Perform other clerical and document-management duties as assigned.
Qualifications
High school diploma or equivalent.
Associate or bachelor's degree is a plus but not required.
0–2 years of experience in document processing, data entry, clerical support, records management, or a related field.
Strong attention to detail and accuracy.
Basic computer and digital-file management skills.
Comfortable working with scanners, printers, databases, and office software.
Familiarity with Microsoft Office or Google Workspace.
Good typing and data-entry skills.
Strong organizational and time-management abilities.
Ability to follow detailed instructions and established procedures.
Ability to work with repetitive tasks while maintaining accuracy.
Good written and verbal communication skills.
Ability to work independently in a remote or hybrid environment.
Must be authorized to work in the United States.
Preferred Qualifications
Previous experience with document scanning or digital records.
Familiarity with document-management or electronic records systems.
Experience with Microsoft Excel or Google Sheets.
Basic knowledge of OCR (Optical Character Recognition) technology.
Experience with file naming, indexing, classification, or archival processes.
Familiarity with quality-control procedures.
Previous remote administrative or clerical experience is a plus.

Skills
Excel, Data Entry

Experience
0-2 yrs

Work arrangement
Yes