Human Resources Coordinator

Job Summary:
WHO ARE YOU?
Do you enjoy dance music? Do you thrive in fast-paced, detail-oriented environments where you can support people, processes, and culture? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of building great employee experiences through coordination, communication and operational support. Is this you? Read on…
WHO ARE WE?
Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.
Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.
THE ROLE
Insomniac Events is looking for a motivated and organized HR Coordinator to support the day-to-day operations of our Human Resources team. This role is essential in delivering smooth onboarding experiences for assigned new hires, supporting the internship program, maintaining key HR processes and employee data, and contributing to employee engagement and culture initiatives.
This role requires a self-motivated, highly dependable, and detail-oriented individual with a “roll up the sleeves” attitude and hands-on style, as well as the aptitude to thrive in a fast-paced, results-oriented environment. The ideal candidate is proactive, resourceful, and thoughtful - able to quickly learn and consistently follow established processes; manage details across concurrent priorities; recognize missing information, gaps, or potential issues before they become problems; and escalate concerns appropriately. They take ownership of their work, reliably close loops, and take pride in delivering accurate, complete, and polished results.
The Human Resources Coordinator will report directly to the Manager, Human Resources. This is not a remote position and required to be in our Calabasas office full time.
RESPONSIBILITIES
ONBOARDING & EMPLOYEE SUPPORT
Support onboarding for assigned new hires by coordinating established onboarding steps, communications, and required documentation within established timelines
Facilitate scheduled new-hire orientation sessions and building tours for assigned new hires using established materials and procedures
Coordinate new hire check-in scheduling and follow-up
Support regularly assigned audits of new-hire data, system access, distribution lists, and employee records to ensure employees are properly set up
Coordinate and track onboarding-related requests with HR, IT, Facilities, Payroll, and other internal partners; escalate delays or issues as appropriate
Assist with benefits administration during onboarding and open enrollment
Serve as an in-office HR point of contact for routine employee questions, escalating sensitive or complex matters to the appropriate HR team member
TOTAL REWARDS
Assist employees with routine benefits questions by providing resources and escalating complex inquiries to the appropriate HR team member, broker, or vendor
Support benefits administration during onboarding and open enrollment, including employee communications, enrollment follow-up, and coordination of required materials
Coordinate logistics and support execution of employee engagement and social events at the Calabasas headquarters, following established plans and guidance
Support employee engagement, recognition, wellness, and culture initiatives across other locations in partnership with the Senior HR Coordinator
Coordinate materials and communications related to employee programs, benefits, and Total Rewards initiatives
INTERNSHIP PROGRAM
Coordinate internship recruitment activities, including opening and closing job requisitions, scheduling interviews, candidate communications, and offer coordination
Maintain an elevated candidate experience by following company best practices and standards
Support the facilitation and administration of the company internship program, including intern onboarding, program communications, and logistical coordination
Coordinate intern offboarding processes, including exit surveys, exit interviews, and completion of required offboarding steps
Participate in virtual job fairs and other internship recruitment events as needed
ADMINISTRATIVE SUPPORT
Maintain and update employee directory information and assigned employee data records
Coordinate assets and materials for HR-related communications, resources, presentations, and training sessions
Schedule and coordinate department meetings, interviews, trainings, and other HR-related activities; organize and distribute relevant materials and notes as needed
Audit and organize employee lifecycle HR files in accordance with company standards and applicable requirements
Track and monitor assigned tasks, projects, and employee requests to ensure accurate completion and timely follow-up
Perform assigned administrative processes in accordance with established procedures; identify missing information, discrepancies, or process issues and escalate them to the appropriate HR team member
Support the Facilities team with front desk coverage and projects as needed
Provide administrative and logistical support for assigned HR programs and projects
ADDITIONAL RESPONSIBILITIES
Support assigned training and onboarding activities in partnership with other teams
Other special projects and tasks as assigned
Some travel may be required (economy)
QUALIFICATIONS
1+ years of experience in HR or related support role
Bachelor’s degree in Human Resources, Business Administration, Communications, or related field preferred
Experience supporting onboarding, internship programs, employee engagement initiatives, or high-volume administrative processes preferred
Experience supporting multiple concurrent HR processes in a fast-paced environment preferred
Familiarity with HRIS and office productivity tools; experience with Workday, Timeclock P

Skills
Payroll, Onboarding, Documentation