Executive Legal Secretary Worker's Compensation - (On-Site)

We are seeking a highly capable, professional, and proactive Executive Legal Secretary to provide dedicated support to our Workers' Compensation Partner.
This is a fully on-site, full-time position based in our Burbank office. The right candidate will be a sharp, solutions-oriented professional who thrives in a fast-paced legal environment, handles competing priorities without stress, goes the distance to ensure everything gets handled, and serves as a trusted extension of the Partner across both business and personal administrative matters.
No workers' compensation experience is required. What we need is someone who brings exceptional judgment, initiative, and a genuine commitment to getting things done.
Key Responsibilities:
Calendar & Schedule Management:
Manage and maintain the Partner's complex calendar, including scheduling meetings, court deadlines, appointments, and personal commitments
Proactively anticipate scheduling conflicts and resolve them before they arise
Coordinate with internal staff and external parties to confirm, reschedule, and prepare for all engagements
Communication & Correspondence
Serve as the primary point of contact for the Partner's inbox triage, route, draft, and respond to emails on his behalf with appropriate tone and professionalism
Screen and prioritize phone calls and messages, escalating urgent matters appropriately
Draft polished internal and external communications, memos, and correspondence
Liaison & Internal Coordination
Act as the communication bridge between the Partner and senior attorneys, staff, and external partners
Relay information, gather updates, and follow through on action items on behalf of the Partner
Build strong working relationships across the firm's team while maintaining strict confidentiality
Project Management & Follow-Through
Track open projects, deadlines, and deliverables across multiple workstreams; proactively follow up to ensure nothing falls through the cracks
Assist in coordinating special projects, firm initiatives, and business development activities
Prepare meeting agendas, briefing documents, and summaries as needed
Technology & Systems
Utilize firm software, CRM tools, and productivity platforms to manage information and workflow efficiently
Quickly learn new platforms and tools; proactively suggest tech-enabled improvements where applicable
Support document preparation, file management, and data organization
Personal & Administrative Support
Assist with personal tasks and errands as directed, including running local errands (valid driver's license required)
Manage travel arrangements, reservations, and logistics
Handle sensitive and confidential matters with the utmost discretion
Required:
Exceptional organizational and time management skills with a demonstrated ability to juggle competing priorities without dropping the ball
Strong written and verbal communication skills
Valid California driver's license and reliable personal vehicle
Ability to exercise independent judgment and take initiative in a fast-moving environment
Tech-savvy with proficiency in Microsoft Office and the ability to learn new platforms quickly
Preferred:
Experience in an executive assistant, chief of staff, or senior administrative role supporting C-suite or senior leadership
Experience with project management tools and CRM platforms
Bilingual (English/Spanish) a plus

Skills
Project Management, Business Development, CRM

Employment type
Full-time

Work arrangement
No