Company Secretary

Key Roles and Responsibilities
1. Statutory and Regulatory Compliance
• Ensure compliance with the Companies Act, 2013, SEBI (LODR) Regulations, FEMA, and other applicable laws.
• Prepare and file all statutory ROC returns (AOC-4, MGT-7, PAS-3, DIR-12, etc.) within prescribed timelines. • Maintain statutory registers, minutes books, shareholder records, and compliance documentation. • Organize and conduct Board Meetings, AGMs, and EGMs including drafting of notices, agendas, resolutions, and minutes.
• Handle Secretarial Audit, Annual Filings, and coordination with Statutory and Internal Auditors.
2. Corporate Governance and Board Support
• Advise the Board of Directors on governance frameworks, regulatory updates, and director responsibilities.
• Prepare Board notes, resolutions, policies, and ensure transparent decision-making.
• Facilitate effective communication between Board, management, and shareholders.
• Implement and monitor Code of Conduct, Insider Trading Policy, and Whistleblower Mechanisms.
3. Legal and Contractual Management
• Draft, review, and vet vendor agreements, purchase/supply contracts, MOUs, NDAs, and lease/licensing agreements.
• Support manufacturing operations by ensuring validity of all factory licenses, pollution control, and environmental clearances.
• Liaise with legal counsels for litigation, arbitration, and contract enforcement matters.
• Maintain custody of company seal, share certificates, and compliance records.
4. IPO, Listing, and Investor Relations
• Manage IPO-related documentation, due diligence, and regulatory filings with SEBI, Stock Exchanges, and Merchant Bankers.
• Coordinate with Lead Manager/Legal Council or any other bodies to prepare Draft Red Herring Prospectus (DRHP), Due Diligence Certificates, and Disclosures during listing.
• Coordinate with NSDL, CDSL, and Registrar & Transfer Agent (RTA) for share-related documentation, dematerialization, and corporate actions.
• Oversee shareholder communication, dividend distribution, and stock exchange disclosures.
• Ensure compliance with SEBI (LODR) Regulations and periodic reporting requirements.
5. Group and Holding Company Compliance
• Ensure compliance for the Holding Company and all subsidiaries/group entities under applicable laws.
• Consolidate and monitor group-level reporting, filings, and secretarial documentation.
6. FEMA, RBI, and Industrial Law Compliance
• Ensure compliance with FEMA and RBI guidelines for foreign investments, FDI reporting, and external commercial borrowings.
• Liaise with Authorized Dealers / Banks for filing FC-GPR, FC-TRS, and other RBI returns.
7. Annual Report and Disclosure Management
• Prepare and present the Annual Report including Board’s Report, Directors’ Report, Corporate Governance Report, and Secretarial Audit Report to management and stakeholders.
• Ensure accuracy and timeliness of annual disclosures, certifications, and public filings.
• Coordinate with finance and audit teams for Annual Return Certification and Report finalization. 8. Strategic and Advisory Role
• Support the Board and management in mergers, acquisitions, and restructuring activities.
• Conduct due diligence and prepare legal and compliance reports for new business ventures.
• Advise on risk management, corporate structuring, and policy frameworks.
• Ensure compliance with CSR, ESG, and Business Responsibility Reporting requirements.
9. Coordination and Stakeholder Management
• Liaise with Registrar of Companies (ROC), SEBI, Stock Exchanges, NSDL/CDSL, RTA, Banks, and Government Departments.
• Coordinate with auditors, consultants, and legal advisors for timely compliance and resolution of legal matters.
• Handle shareholder and investor grievances effectively and maintain transparent communication channels.

Skills
Risk Management, Due Diligence, Regulatory Compliance, Documentation

Work arrangement
No