Assistant Director of Annual Giving

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Title: Assistant Director of Annual Giving
Reports To:Director, Annual Giving
Position Summary:
The Assistant Director of Annual Giving manages the project execution, production logistics, and operational timeline for all annual fundraising solicitations. Reporting directly to the Director of Annual Giving, this role serves as the central project manager for the department's direct marketing campaigns. The Assistant Director ensures all direct mail, email, and digital appeals are executed with extreme attention to detail, rigorous accuracy, and strict adherence to deadlines. The Assistant Director also analyzes appeal data, assures data quality, and produces reports for impact analysis.
Key Areas of Responsibility
Manage the overall solicitation project timeline in order to ensure timeliness, accuracy, and maximized impact
Maintain the comprehensive annual solicitation production calendar across all channels, communicating with stakeholders as needed
Lead cross-functional tracking to ensure every fundraising campaign meets its strict launch deadline
Coordinate writing, design, and data approval workflows to keep production steps moving smoothly. Collaborate with Strategic Communications and Operations to establish and enforce appropriate workflows.
Coordinate with direct mailhouse and other vendors as needed to produce appeals
Serve as the primary operational liaison to external print shops, mailhouses, and other vendors as needed
Obtain production quotes, manage project specifications, and review proofs for structural accuracy
Monitor data file transfers to vendors to guarantee accuracy and timeliness
Coordinate appeal data requests and ensure accuracy, quality, and appropriate segmentation
Work with the Director to establish needed segmentation for each solicitation piece
Request and audit data files to ensure correct donor segmentation and accurate ask arrays
Conduct meticulous proofreading of physical and digital assets to eliminate formatting or data errors
Enforce strict quality control standards so that final pieces reflect high institutional standards
Work closely with the Operations team to manage data updates, maintain accurate database records, and establish processes that improve data quality and long-term data health
Track appeal-related expenses and performance outcomes to evaluate ROI, identify cost efficiencies, and support data-driven decision-making
Collaborate with Director and Associate Director on digital solicitation opportunities
Manage online giving forms and ensure accuracy
Support digital campaigns and outreach led by the Associate Director as needed
Support overall work of the Annual Giving team to execute on major campaigns such as RollTech, Giving Day, and Giving Tuesday
Support appeal reporting functions to ensure continuous improvement
Working with the Director, establish a regular cadence for tracking and evaluating each appeal, making strategic adjustments as necessary
Make sure reports in Raiser’s Edge, Microstrategy, and other platforms are accurate and meet the needs of the team
Prerequisite Qualifications
Bachelor’s degree and 2-4 years experience preferred
Prior experience in higher education or non profit fundraising preferred, including experience in annual giving, direct response marketing, or project management
Experience working with fundraising software programs such as GiveCampus or similar; as well as video, texting, and social media platforms
Proficiency with Microsoft Office Suite, especially Excel; experience with Raiser’s Edge or similar CRM systems a plus; proficiency with Google Suite
High degree of proficiency with data and keen eye for detail
Highly organized, proactive, and able to manage multiple projects at once; experience with project management tools such as Monday.com preferred
Occasional night and weekend hours required for special events and campaigns
Department:
University Advancement
At the university's discretion, the education and experience prerequisites may be exempted where the candidate can demonstrate to the satisfaction of the university an equivalent combination of education and experience specifically preparing the candidate for success in the position.
Union:Professional Staff Association (PSA)
Range:Professional Staff -21
Compensation:$64,978.10 - $110,321.17
NJIT considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, or other items. To learn more about the comprehensive benefits NJIT offers for this position, please visit our benefits page: https://hr.njit.edu/health-benefits.
FLSA:Exempt
Time Type:Full time
Pay Rate:Salary
Additional Information:
As an EEO employer NJIT is committed to building a diverse and inclusive teaching, research, and working environment and strongly encourages applications from individuals with disabilities, minorities, veterans, and women.
Employment at NJIT is subject to the provisions of New Jersey First Act which mandates new employees, who are not NJ residents, to establish primary residence in New Jersey within one year of their appointment to certain positions. The law does not apply to any individual employed at NJIT on a temporary or per semester basis as a visiting or adjunct professor, teacher, lecturer, researcher or administrator. For more information on the act please click here.
If special accommodations are needed in applying for a position, please visit the Department of Human Resources located in Fenster Hall, 5th Floor, University Heights, Newark, NJ 07102 or call (973) 596-3140. If you have questions, please email the Human Resources Department at [email protected].
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Skills
Excel, Project Management, CRM, Quality Control