Wedding Sales, Planning & Execution Manager

We’re Hiring | Wedding Sales, Planning & Execution Manager
Company: Andiviaa Celebrations / Da’Villas
Industry: Wedding Planning & Destination Weddings
Location: Ahmedabad | Work from Office
Experience: 2–5 Years
Employment Type: Full-time
About the Role
We are looking for a creative, commercially driven and highly organised Wedding Sales, Planning & Execution Manager who can independently manage the complete wedding lifecycle — from the first client enquiry and sales closure to wedding conceptualisation, design, vendor management, production and final on-ground execution.
This is an end-to-end ownership role for someone who can bring together sales, creativity, planning and execution to deliver exceptional weddings and personalised celebrations.
Key Responsibilities
1. Wedding Sales & Business Development
* Handle incoming wedding enquiries through calls, WhatsApp, social media and other channels.
* Generate and qualify leads, understand client requirements, wedding dates, guest count and budgets.
* Conduct client meetings, venue discussions and consultations.
* Prepare customised wedding proposals, presentations, quotations and packages.
* Follow up with prospects, negotiate commercials and convert leads into confirmed bookings.
* Achieve assigned sales, booking and revenue targets.
* Develop relationships with hotels, resorts, venues, wedding vendors and industry partners.
2. Client Management
* Act as the primary point of contact for clients throughout the wedding journey.
* Understand the client’s vision, preferences, expectations and budget.
* Manage meetings, communication, approvals, planning updates and deliverables.
* Handle client queries, changes, concerns and last-minute requirements.
* Ensure a personalised and seamless client experience from onboarding to wedding completion.
3. Creative Planning & Wedding Design
* Conceptualise unique wedding themes, experiences and creative directions.
* Create moodboards, décor concepts, colour palettes and visual presentations.
* Develop creative ideas for mehendi, haldi, sangeet, wedding and reception functions.
* Research Pinterest references, décor trends, design inspirations and entertainment concepts.
* Present creative concepts to clients and coordinate their implementation.
4. Vendor Sourcing & Management
* Identify, research and onboard vendors for décor, photography, cinematography, entertainment, makeup, production, hospitality and logistics.
* Coordinate with hotels, resorts, venues and destination properties.
* Negotiate vendor pricing, finalise deliverables and manage vendor relationships.
* Maintain vendor databases, quotations, contracts and execution timelines.
* Build a strong and reliable vendor network across wedding destinations.
5. Production & Wedding Planning
* Prepare detailed wedding plans, function schedules, budgets and execution checklists.
* Coordinate décor production, fabrication, sound, lighting, installations and event setups.
* Manage venue visits, logistics, accommodation and guest arrangements.
* Ensure all project deliverables are completed within agreed timelines and budgets.
* Oversee the transition from creative concept to actual event production.
6. On-Ground Wedding Execution
* Take complete ownership of wedding-day planning and execution.
* Supervise vendors, production teams, décor installations and event setups.
* Manage event timelines, team allocation and guest requirements.
* Resolve last-minute challenges and operational issues.
* Ensure smooth execution of every wedding function from setup to completion.
7. Budgeting & Project Management
* Prepare wedding costing, budgets, quotations and expense sheets.
* Monitor project expenses, vendor costs and payments.
* Maintain project profitability and commercial discipline.
* Manage multiple wedding projects, timelines and deliverables simultaneously.
Candidate Requirements
* 2–5 years of experience in wedding planning, destination weddings or event management.
* Hands-on experience in wedding sales, client handling and project execution.
* Ability to independently manage leads, follow-ups, negotiations and booking closures.
* Strong creative sense and ability to prepare moodboards and wedding design concepts.
* Good understanding of wedding décor, vendors, production and event operations.
* Excellent communication, presentation and negotiation skills.
* Strong budgeting, planning and coordination abilities.
* Proficiency in Canva, PowerPoint and other presentation/design tools.
* Willingness to travel and work on-ground during weddings, including weekends and holidays.
* Ability to multitask, work independently and take complete ownership of projects.
What We Expect
We are looking for someone who can independently handle a wedding from:
Lead Generation → Client Meeting → Sales Closure → Wedding Conceptualisation → Moodboard & Design → Vendor Finalisation → Planning → Production → On-Ground Execution.
This is not an assistant or coordination-only position. The candidate must be comfortable handling clients, closing business, developing creative concepts, managing vendors and taking responsibility for the complete wedding project.
Our Work Environment
We are a growing organisation with an ambitious long-term vision. We value initiative, creativity, ownership and the ability to take responsibility beyond a fixed job description.
The role offers exposure to destination weddings, luxury hospitality, creative experiences, business development and end-to-end event management.
Work Details
* Location: Ahmedabad – Work from Office
* Working Hours: Monday–Friday, 10:30 AM–6:30 PM; Saturday, 10:30 AM–3:30 PM
* Employment Type: Full-time
* Travel: Required for wedding projects and on-ground execution.
If you can sell a wedding, design the experience, manage the vendors and execute the celebration from A to Z, we would love to hear from you.
Interested candidates can apply through LinkedIn.

Skills
Project Management, Business Development, Lead Generation, Negotiation, Sourcing, Onboarding, Vendor Management

Experience
2-5 yrs

Work arrangement
No