Administrative Assistant & Procurement Associate

Who We Are:
The Orthodox Union (OU) is one of the largest Orthodox Jewish organizations in the United States. Founded in 1898, the OU supports a network of synagogues, youth programs, Jewish and Religious Zionist advocacy programs, programs for people with disabilities, localized religious study programs, and international units. The OU maintains a kosher certification service, whose circled U symbol, Ⓤ, is found on the labels of many kosher commercial and consumer food products.
Position Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant and Procurement Associate to support the Administrative Director, Procurement Manager, and the CFO. The ideal candidate will provide essential administrative, procurement, and clerical support to ensure smooth daily operations within the department.
Responsibilities:
Administrative Support
Prepare reports, correspondence, and presentations as needed.
Handle incoming and outgoing communication, including emails, phone calls, and mail.
Coordinate with vendors, ensuring timely invoicing and payment processing.
Schedule and coordinate meetings and conferences
Procurement Assistance
Work closely with all OU departments to assist with purchasing goods and services.
Identify and work closely with preferred vendors, confirming that all OU departments utilize them effectively.
Assist in organizing the OU Calendar of Events, ensuring a smooth flow of RFP’s, contracts and invoices
Build and maintain strong relationships with vendors to ensure timely and quality delivery of goods and services.
Assist in identifying new vendors, as needed.
Assess the ongoing quality of service from the most common vendors.
\Assist in implementing procurement software to streamline the purchasing process.
Minimum Qualifications:

Skills
Procurement