Senior Purchaser (1956) - Office of Contract Administration, Office of City Administrator

OCA seeks to hire several Senior Purchasers to perform procurement work of considerable complexity in support of several City departments. Senior Purchasers are assigned to one of OCA’s eight procurement teams, each of which is overseen by a Procurement Manager. Teams are currently organized by client department to allow for the development of subject-matter expertise and specialization.
Across all procurement teams, Senior Purchasers are expected to perform the following examples of important and essential duties:
Partner with client departments to take procurement requests from idea to reality. This includes analyzing incoming procurement requests, determining the best procurement approach, conducting market research, drafting specifications and scopes of work, obtaining required approvals, working through risks and challenges, and ultimately delivering the product or service needed by the client department.
Conduct public procurements to meet citywide and departmental needs, including drafting solicitation documents, conducting vendor outreach, managing public solicitation processes, analyzing vendor bids and proposals, recommending contract awards, and developing contract documents. When needed, modify and amend contracts to ensure continuity of support.
May review departmental contracts to ensure contracts are fully compliant with solicitation requirements and City policies and Chapter 21 of the San Francisco Administrative Code. Where gaps exist, work with departments to address and correct issues.
Support client departments and OCA Procurement Managers to manage vendor performance issues.
Analyze data and research to inform individual procurements, identify patterns or issues for discussion, prepare reports, and audit compliance and performance.
Advise client departments on City purchasing policies, rules, processes, and practices, and propose City policy and business practice changes to improve efficiency, clarity, and performance of contracting operations.
May supervise and provide training on purchasing practices, processes, contract development, and systems that manage City procurement. May assist in the training of Purchasers.
Perform other duties as assigned.
Education:
Baccalaureate degree from an accredited university or college
Experience:
Three (3) years of professional purchasing experience with responsibilities such as: identifying vendors and a ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services.
Substitution:
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.
Note(s):
One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.
Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:
Excellent written and verbal communication skills, ideally honed in a public procurement environment.
Strong attention to detail and ability to track and manage many details and decision points simultaneously.
Ability to work independently on complex tasks and projects.
Ability to build strong relationships and work effectively with clients and stakeholders.
Experience with procuring or contracting for large public sector entities with complex rules and regulations

Skills
Procurement

Employment type
Full-time

Work arrangement
Hybrid