Board Administrator

Board Administrator (Volunteer)
About Us
Canadian Wings of Rescue (CWoR) is a federally registered charity run entirely by volunteers. Since 2013, our network of volunteer pilots has flown free domestic flights that move abused, abandoned, injured and orphaned animals to rescues, foster homes, adopters and wildlife rehabilitation centres across Canada. Today that network includes 300+ pilots and 125 rescue partners, and we have flown more than 1,300 animals, often from remote communities with no road access or nearby vet care.
The Role
The Board Administrator is the operational backbone of the Board. You will keep priorities moving, keep departments aligned and keep the Board’s day-to-day affairs organized, so the Board together can focus on strategy and missions can keep flying. This is a Board position so will require you to be listed in the capacity of a director of the organization.
Scope of Work
Board operations: Schedule meetings, prepare agendas and maintain the board priorities
Task management: Own the board task tracker, assign action items, follow up on deadlines and hold Board members and the team accountable
Department coordination: Serve as the main point of contact between the Board and our departments: Flight Operations, Intake, Transport Coordination, Communications and Marketing, Fundraising, and Technology
Reporting: Gather regular updates from department leads and compile them into concise board reports
Governance and records: Maintain bylaws, policies, board records and document storage; support annual filings and compliance timelines with the Board
Volunteer onboarding: Coordinate onboarding logistics for new board members and department volunteers
Communications: Manage the board inbox and internal announcements, and route inquiries to the right people
Vision: Contribute to preserving and creating the future direction of the organization.
What We’re Looking For
Strong organizational and project management skills
Clear, concise written communication
Comfort working with remote teams and digital tools (Google Workspace, WhatsApp, task trackers)
Discretion with confidential board matters
Reliability and responsiveness
Assets: Non-profit or board experience, operations or executive assistant background, or an interest in aviation or animal welfare
Expectations
Time commitment: about 5 hours per week, with flexible scheduling
Attend board meetings biweekly by video call
Respond to time-sensitive items within 24–48 hours
Minimum commitment of 12 months
Volunteer Role
This is an unpaid volunteer position. What you get in return:
Direct, visible impact on a national charity
Hands-on governance and leadership experience at board level
A reference letter and a LinkedIn recommendation from board directors
Connections across Canada’s aviation, rescue and emergency response communities
Our Culture
Mission-first: Every decision comes back to getting animals where they need to go
Volunteer-powered: Everyone here, from pilots to directors, gives their time freely, and we respect that time
Collaborative and national: We work across provinces, time zones and organizations, often on multi-pilot relay flights
Practical and adaptable: Weather, wildfires and urgent cases mean plans change, and we adjust together
Welcoming: People from all backgrounds are encouraged to apply
How to Apply
Apply through LinkedIn, or send your resume and a short note on why you’re interested to info@canadianwingsofrescue.ca. Applications are reviewed on a rolling basis.

Skills
Project Management, Onboarding

Work arrangement
Yes