LN Concerts, Executive Assistant

Job Summary:
WHO ARE WE?
Live Nation Entertainment is the world’s leading live entertainment company, comprised of global market leaders: Ticketmaster, Live Nation Concerts, and Live Nation Media & Sponsorship. Ticketmaster is the global leader in event ticketing with over 620 million tickets sold annually and approximately 10,000 clients worldwide. Live Nation Concerts is the largest provider of live entertainment in the world promoting more than 50,000 events annually for nearly 7,000 artists in 40+ countries. These businesses allow Live Nation Media & Sponsorship to create strategic music marketing programs that connect more than 1,200 sponsors with the 145 million fans that attend Live Nation Entertainment events each year. For additional information, visit www.livenationentertainment.com.
WHO ARE YOU?
Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on!
THE JOB
We are currently seeking an accomplished Executive Administrative professional with solid experience supporting senior executives. This role requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines, and to juggle multiple priorities in a fast-paced environment. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company, is essential. The ideal candidate will be self-motivated, creative, and adaptable.
WHAT THIS ROLE WILL DO
Maintain organized systems for documents, communications, and key materials
Ensure timely follow-ups on administrative actions and deadlines
Provide general administrative support to other Concerts Marketing Executives as needed
Manage and, as appropriate, draft executive communications, track follow-ups, decisions, and commitments from meetings
Prepare weekly briefing materials covering key priorities, campaign milestones, risks, approvals, and upcoming decisions
Organize marketing team operations with email distros, calendars, and events
Experience interacting directly with Senior Talent Partners and Artist camps. Able to be in senior rooms and conversations and manage professionally
Complex calendar management spanning multiple time zones
Create presentations for & assist as needed during meetings/calls
Coordinate logistics for core leadership routines (e.g., team meetings, business reviews, town halls), ensuring smooth execution
Serve as a reliable point of contact for scheduling and coordination across internal and external stakeholders
Manage domestic and international travel arrangements, including detailed itineraries and real-time updates
Manage expense reports
Collaborate with the legal team to manage all legal documents for the marketing team
Partner with finance to manage invoice payment and approvals
Handle confidential people, organizational, and business matters with sound judgment and discretion
WHAT THIS PERSON WILL BRING
2 to 3+ years of experience as an executive assistant or in marketing, both preferred
Sports, entertainment, and/or marketing industry experience
Creative thinker and problem solver
Excellent verbal, written, and interpersonal communication skills
Acute sense of judgment, tact, and diplomacy
A strong sense of teamwork and ability to execute programs
Competency using Mac and Microsoft Office
Strong organizational and time management skills, with the ability to manage multiple priorities with accuracy
Use organizational skills to manage office and time in a fast-paced environment and anticipate the Executive’s needs
Close attention to detail and commitment to delivering quality work
Strong communication skills and a professional, service-oriented mindset
Ability to operate effectively in a fast-paced, global environment across multiple time zones
Reliable, responsive, and able to execute tasks with minimal oversight
Draft materials for internal and external communication as needed
Proven ability to work effectively with senior management and senior-level clients
Excellent written and oral communication skills
Ability to manage highly confidential information and to act calmly and professionally at all times
Dynamic and assertive personality; professional demeanor
Willingness to put in time after hours and on weekends as needed
Adaptable to a variety of situations with numerous personalities
BENEFITS & PERKS
Our motto is ‘Taking Care of Our Own’ through 6 pillars of benefits:
HEALTH: Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
YOURSELF: Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
WEALTH: 401(k) program with company match, stock reimbursement program
FAMILY: New parent programs including caregiver leave, plus fertility, adoption, foster, or surrogacy support
CAREER: Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
OTHERS: Volunteer time off, crowdfunding match
EQUAL EMPLOYMENT OPPORTUNITY
We aspire to build teams that reflect and support the fans and artists we serve. Every day we aim to promote environments where everyone can be themselves, contribute fully, and thrive within our company and at our events. As a growing business we will encourage you to develop your professional and personal aspirations, enjoy new experiences, and learn from the talented people you will be working with.
Live Nation strongly supports equal employment opportunity for all applicants regardless of age (40 and over), ancestry, color, religious creed (including religious dress and grooming practices), family and medical care leave or the denial of family and medical care leave, mental or physical disability (including HIV and AIDS), marital status, domestic partner status, medical condition (including cancer and genetic characteristics), genetic information, military and veteran status, political affiliation, national origin (including language use restrictions), citizenship, race, sex (including pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, and gender expression, sexual orientation, intersectionality, or any other basis protected by applicable federal, state or local law, rule, ordinance or regulation.
We will consider qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Ordinance, San Francisco Fair Chance Ordinance and the California Fair Chance Act and consistent with other similar and / or applicable laws in other areas.
We also afford equal employment opportunities