Manager, Compliance and Placement

Job Profile:
Administrative Support Manager 2
Job Family:
Administrative Support
Time Type:
Full time
Apply before 11:59 PM Arizona time the day before the posted End Date.
Minimum Qualifications:
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary:
Responsible for coordinating office operations and implementing intermediate to complex administrative processes.
Job Description:
The Manager leads a team of professional and student staff responsible for the Edson College of Nursing and Health Innovation’s centralized compliance and clinical placement initiatives.
Salary Range: $66,000 - $80,000 annually
Essential Duties:
Health and Safety Compliance
Serves as Edson College’s primary contact, expert and super-user for Complio, myClinicalExchange and any other health and safety compliance tools.
Sets up and manages Complio trackers and compliance rules with input from relevant stakeholders.
Oversees student and faculty compliance monitoring for prelicensure nursing programs and postlicensure MS nursing programs across multiple platforms (Complio, MyClinicalExchange, NURSYS).
Ensures full compliance throughout the student and faculty lifecycle, including onboarding and throughout the duration of enrollment for students and employment for faculty.
Compliance varies by program (immunization tracker, background check, drug screen, etc.), but includes all compliance with health and safety requirements.
Develops and implements a plan to transition all other health and safety compliance to their team, including DNP, PhD and internship compliance.
Ensures students and faculty receive proactive communication regarding compliance issues, such as noncompliant background checks, non-passing drug screens or missing documentation.
Ensures responses to all student and faculty communications regarding compliance.
Ensures all clinical compliance deadlines are determined based on clinical partner timelines and communicates those dates with the program office, faculty and students.
Reviews requests for extensions and exceptions to the compliance requirements, consulting with relevant leadership to determine if requests can be honored for compliance with agency requirements.
Develops or coordinates the development of student and faculty-facing resources (e.g., documents, videos, presentations) to guide the compliance process.
Serves as a key resource for faculty and staff regarding compliance questions and provides ongoing support and training to ensure compliance across all programs.
Collaborates with program faculty and staff to align compliance requirements with clinical agency requirements, optimizing process and ensuring compliance across all programs.
Partners with designated faculty and staff leads to monitor student compliance requirements from all clinical partners and regulatory bodies to identify changes and ensure integrity of the compliance process.
Ensures compliance concerns do not interfere with program enrollment or faculty teaching assignments.
Clinical Placements
In collaboration with program and college leadership, serves as the lead for organizing and scheduling clinical placement sites for prelicensure nursing programs (traditional, accelerated and MEPN) and postlicensure MS nursing programs. Develops a one-year plan to transition other clinical placement activities to their team, including DNP placements.
Develops and maintains professional relationships with clinical partners; regularly checks in to ensure ASU is meeting all partner requirements.
Collaborates with program offices to ensure semester schedules are accurate, with the correct number of team rotations, didactic and experiential course dates, and specialty needs and timeframes.
Creates and maintains a database for each clinical partner detailing team assignments, rotation days, shifts, and planned clinical locations. Seeks preapproval for rotations when possible and ensures no overlap in dates, shifts, or specialties.
Updates rotations locations, team names, number of faculty needed, units, specialties, shifts, teams, dates, myClinicalExchange request numbers and other needed information to the semester schedule.
Secures clinical rotations for each team based on the type and number of required specialties while considering student SAILS accommodations and ATI proctored assessment dates.
Attends all consortium meetings along with identified team members (including formal and informal resolution) and reports back on relevant changes and discussions.
Requests consortium and non-consortium clinical and community placements, including team rotations, community rotations, TTP rotations, step-out rotations, and make-up rotations.
Reviews and adjusts clinical dates and capacities to ensure there are no overlaps in dates, shifts, locations, or concerns on student team numbers prior to submitting requests to clinical partners.
Partners with program office and clinical partners to secure or request new TTP placements/preceptors and step-out experiences, and coordinates with program office/faculty regarding any issues with clinical, community, step-out, or TTP rotations.
Proactively reaches out to clinical and community partners to discuss timelines for TTP applications, clinical request deadlines, and upcoming ASU placement needs.
Communicates and collaborates with program office faculty, leadership and students to share placement information, address concerns, and assist with accommodations.
Ensures representation of the clinical placement team at prelicensure events to address questions from faculty and students.
Identifies availability and requests make-up clinical rotation dates, as needed.
Attends meetings with clinical partners.
Clinical Placement Contracts
Oversees staff who manage the contract lifecycle for clinical affiliation agreements and site contracts that enable nursing students to complete clinical education experiences at healthcare facilities and other partner agencies.
Ensures coordination between Edson College’s compliance and placements team with ASU’s Office of Clinical Partnerships and other ASU stakeholders to establish, execute and renew affiliation agreements – both standard and non-standard – with clinical sites.
Liaison for academic program directors, university legal counsel, risk management, and external clinical sites to facilitate agreement processing and resolve contracting issues.
Ensures tracking agreement expiration dates, renewals, amendments, and execution status to ensure agreements remain current and available to support student placement needs.

Skills
Risk Management, Onboarding, Documentation