Benefits Coordinator

ABOUT SOTHEBY'S
Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.
THE ROLE
We are seeking a highly organized and detail-oriented Benefits Coordinator to join our team. This role will support the benefits team in the administration of employee benefit programs across the region. The Benefits Coordinator will play a key role in ensuring accurate benefits enrollments, deductions, data management, vendor coordination, and employee support. The ideal candidate will be process-oriented, collaborative, and committed to delivering a high-quality employee experience while maintaining the highest level of accuracy and confidentiality.
RESPONSIBILITIES
Benefits Administration
Assist with the day-to-day administration of employee benefit programs, including medical, dental, vision, life insurance, disability, retirement, and voluntary benefits.
Reconcile monthly benefits invoices against enrollment and payroll data, researching and resolving discrepancies.
Serve as a first point of contact for employee benefits inquiries and escalate complex issues as needed.
Coordinate with payroll to ensure timely and accurate processing of benefit deductions and adjustments.
Support employee leave of absence administration, including tracking documentation and maintaining records.
Assist with annual open enrollment activities, employee communications, system testing, and enrollment audits.
Support benefits audits and compliance reviews by gathering, validating, and organizing required data and documentation.
Liaise with benefit vendors to resolve enrollment, billing, and claims-related issues.
Maintain accurate benefits records and ensure compliance with company policies and applicable regulations.
Payroll & Benefits Coordination
Partner with Payroll to review benefits deductions and ensure alignment between payroll and benefits systems.
Research and resolve benefit deduction discrepancies in a timely manner.
Maintain supporting documentation and audit files related to benefit elections, changes, and payroll deductions.
Assist with benefits-related payroll audits and reporting activities.
Ensure benefits transactions are processed within established payroll deadlines.
EXPERIENCE & COMPETENCIES
1-3 years of experience in benefits administration or a related field
Highly organized, process driven and motivated individual who enjoys a fast-paced environment
Discreet, dependable and mature, maintaining the highest standards of confidentiality
Positive interpersonal manner and strong team player
Strong professional oral and written communication skills, with the ability to communicate with all levels of employees

Skills
Payroll, Documentation

Experience
1-3 yrs