Office Coordinator - Building Services

Silver Cross Hospital is an extraordinary place to work. We’re known for our culture of excellence and delivery of unrivaled experiences for our patients, their families, the communities we serve…and for each other. Come join us! It’s the way you want to be treated.
Position Summary
Performs a variety of administrative and clerical duties essential to the effective operation of the Building Services Department. Provides administrative support to departmental leadership, building engineers, maintenance personnel, and other staff to ensure efficient coordination of daily operations. Responsibilities include work order distribution and tracking, records management, data entry, report preparation, document control, and maintaining departmental records and systems. Supports the coordination of maintenance activities, monitors workflow, and assists in maintaining accurate and organized documentation to maximize departmental productivity, efficiency, and effectiveness.
Essential Duties and Responsibilities
Receive, process, organize, and distribute maintenance work orders to appropriate Building Services personnel.
Monitor work order status and assist with tracking completion, outstanding work, and backlog.
Ensure data integrity, perform records management, including filing, document retention, retrieval, and organization of departmental records.
Lead and coordinate surveys and audits, ensure departmental readiness. Track compliance findings and facilitate corrective action plans to ensure compliance with regulatory standards and requirements.
Maintain preventive maintenance records, inspection documentation, and other maintenance-related records. Control required inspections, certifications, licenses, and compliance-related documentation.
Enter, update, and maintain information in computerized maintenance management systems and other departmental databases.
Assist with preparing, compiling, and distributing departmental reports, spreadsheets, and operational data.
Process incoming requests, correspondence, invoices, and other departmental documentation as assigned.
Maintain organized records of vendor information, service reports, equipment documentation, and contractor activities.
Provide administrative support to departmental leadership and respond to inquiries from hospital departments, staff, and vendors.
Perform other administrative duties as necessary to support Building Services operations.
Qualifications and Requirements
High school diploma or equivalent required.
Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
Experience with Cerner Analytics and Meditech preferred.
Strong organizational, communication, and customer service skills.
Ability to manage multiple priorities, maintain accurate records, and meet established deadlines.
Strong attention to detail and ability to handle confidential departmental information.
Ability to work independently and effectively coordinate with multiple departments and personnel.
Work Shift Details:
Days, Days, Monday–Friday, 7:00 a.m./11am–3:30 p.m./7pm
Department:
BUILDING SERVICES
Benefits for You
At Silver Cross Hospital, we care about your health and well-being and that is why we work hard to provide quality and affordable benefit options for you and your eligible family members.
Silver Cross Hospital and Silver Cross Medical Groups offer a comprehensive benefit package available for Full-time and Part-time employees which includes:
· Medical, Dental and Vision plans
· Life Insurance
· Flexible Spending Account
· Other voluntary benefit plans
· PTO and Sick time
· 401(k) plan with a match
· Wellness program
· Tuition Reimbursement
Registry employees who meet eligibility may participate in our 401(k) Savings plan with a potential match. However, registry employees are ineligible for Health and Welfare benefits.
The expected pay for this position is listed below:
$19.45 - $24.32
The final pay rate offered may be more than the posted range based on several factors including but not limited to: licensure, certifications, work experience, education, knowledge, demonstrated abilities, internal equity, market data, and more.

Skills
Excel, Data Entry, Documentation