Project Administrator

This job posting is solely on behalf of and for the sole benefit of East Coast Mining Ltd. ("ECM"), irrespective of whether this job posting has been listed on job boards of other legal entities. Any individuals hired from this job posting will be employees of ECM.
You are an energetic, detail-driven administrative professional with document control experience, who thrives in a fast-paced, project-focused environment. As our Project Administrator, you’ll play a key role in keeping the project running smoothly by coordinating administrative and operational activities across multiple initiatives. You’re a natural problem solver who looks for smarter, more efficient ways to improve processes and elevate project performance.
Come join our True Blue team on site today!
.
Essential Responsibilities:
Performs ongoing monitoring of procurement and personnel program for errors, inconsistencies, or trends requiring attention
Supports issue resolution by proactively identifying concerns and bringing them forward to the program manager or team for action
Administers the review of smaller subcontractor and vendor invoices and supporting documentation for completeness, correcting or escalating discrepancies as needed
Maintains accurate records and ensure data integrity across all systems and trackers
Coordinates the creation, issuance, and tracking of purchase orders for internal teams and subcontractors
Administers up‑to‑date PO data within project databases and spreadsheets
Supports resolution of PO changes or issues by working with project teams to address them promptly
Coordinates with subcontractors and build partners to collect required billing documentation
Performs reviews of subcontractor billing logs for accuracy against POs, scopes, and supporting materials
Supports follow upon missing information and flags discrepancies or concerns to the appropriate teams
Performs medium level data entry and tracking activities across all mining program streams
Maintains logs, dashboards, and reporting tools to support daily program operations
Supports data accuracy by providing timely updates to the project team and leadership
Supports preparation of project documentation, status updates, and reports
Coordinates meeting logistics, including scheduling, preparing materials, and maintaining project calendars
Organizes distribution lists and ensures project information is current and organized
High attention to detail with strong accuracy in data entry and review.
Communication and customer‑service mindset when working with vendors and internal teams
Ability to problem‑solve and identify errors or risks in data
Qualifications:
2 years of administrative or coordination experience in a high‑volume environment
Strong proficiency with MS Excel, Word, Bluebeam or Adobe.
Experience with accommodation coordination and purchase order management
Experience working with subcontractors and field operations teams
Working Conditions:
This is a site based position
Additional Information
East Coast Mining Ltd. (ECM) is part of the long-term plan to revitalize mining activities in St. Lawrence, Newfoundland. ECM specialize in Drilling, Blasting, Loading, Hauling and Equipment Maintenance. Be part of the team that will mine high-quality fluorspar to produce fluorspar concentrate for export to domestic and international markets.
Employment Equity
We believe diversity, equity, and inclusion should be part of everything we do. We are proud to be an equal-opportunity employer. All qualified individuals, regardless of race, color, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other identifying characteristic are encouraged to apply.
Our team consists of individuals from all backgrounds who contribute diverse perspectives and experiences. Adjustments will be provided in all parts of our hiring process. Applicants need to make their needs known in advance by submitting a request via ECMRecruitment@ecmining.ca.

Skills
Excel, Procurement, Data Entry, Documentation