Senior Administrative Analyst, Transit Division, SFMTA (1823)

The Train Control Upgrade Project (TCUP) is an SFMTA capital project which invests in the Muni Metro rail system by replacing the nearly 30-year-old Automatic Train Control System (ATCS) in the subway with a new Communications-Based Train Control (CBTC) system. The project also expands CBTC managed territory outside of the subways to the surface portions of Muni Metro, where signals and switches are currently independently operated in a first come, first serve configuration. Under CBTC, Muni’s entire rail network can be managed centrally with a single, modernized system. Replacing the ATCS with a state-of-the-art CBTC system will maintain the excellent safety record of the current system, while also increasing the subway’s efficiency and reliability.
With a $700 million capital budget, the Train Control Upgrade Project represents a bold step forward for SFMTA and the Muni Metro system. Through a phased implementation plan, an integrated team approach, and flexible contract structures, TCUP is designed to overcome challenges and set a new standard for urban transit infrastructure projects. With a targeted completion date of 2032, the project promises lasting benefits for San Francisco’s public transit system and its riders. Join this exciting team at the cutting edge of urban rail technology!
Examples of Important and Essential Duties:
Processes Train Control Upgrade Project contracts in close collaboration with the SFMTA Contracts & Procurement Department, Contract Compliance Office, and City Attorney’s Office, including advertising for bids/proposals, receipt and review of bids, contract negotiation and award, and routing through signature/documentation process to certification;
Assists in conducting competitive solicitation, review and selection processes, including supporting selection panels, negotiation with potential contractors/vendors, and review/processing of approvals;
Prepares SFMTA Board and Board of Supervisors calendar items for contract awards or authorizations for procurement processes;
Supports processing and preparation of cost estimates, specifications and terms for new and existing contractual agreements, for cost reimbursement requests or claims, or for proposed change orders and contract modifications;
Conducts analysis for monitoring and enforcement of contractual agreements to ensure compliance; prepares contract status reports;
Processes change orders, contract modifications, contract terms, claims and requests for cost reimbursement and provisions;
Supports procurement of project services, materials and supplies; drafts and processes requisitions and purchase orders;
Establishes and maintains contact with sources of information including vendors, labor unions and governmental agencies;
Supports project financial audits conducted by relevant local, state and federal funding authorities or regulators, including furnishment of documents, provision of evidence of compliance to governmental accounting standards, etc;
Coordinates with staff from other departments and agencies, and provides technical assistance to staff and contractors on departmental contracting policies, procedures and requirements; provides information to staff from the SFMTA Administration Division, City Attorney’s Office, Human Resources, Human Rights Commission, Civil Service Commission, and others;
Provides training and technical assistance to staff and contractors on departmental and City contracting policies, procedures and requirements;
Reconciles expenditures and process payments invoices;
Responds to project information requests, such as Sunshine Requests, by furnishing responsive records; consults with City Attorney’s Office as necessary to determine requirements and restrictions for disclosure;
Reviews and manages workload assignments to consultants, junior staff and interns as required;
Supports other project administrative tasks such as fiscal analysis, budgeting, and financial reporting as needed, when directed by the Principal Administrative Analyst;
Performs other duties as required
Minimum Qualifications:
1. Possession of a baccalaureate degree from an accredited college or university and
2. Three(3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.
Substitution:
Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.
Desirable Qualifications:
Strong analytical and writing skills.
Possession of a graduate degree (Master’s degree or higher) in public or business administration, business or contract law, public policy or other related field.
Three (3) years of experience in contract administration.
Experience in public sector procurement, contract administration and project management (local, state, or federal government) especially with FTA funded procurements.
Experience working with public transportation or in a public transit agency.
Demonstrated experience with City and County of San Francisco financial systems (F$P, FAMIS, EcoSys, PeopleSoft, etc.).
Working knowledge of City and County of San Francisco, State of California and federal laws, rules and regulations governing contracts and procurement; such as the San Francisco Administrative Codes on procurement, and/or the Federal Transit Administration’s Third-Party Contracting Requirements.
Demonstrated ability to carry out responsibilities in a busy environment.
Ability to prioritize; act with only general direction and keep tight timelines.
Ability to work well with a diverse workforce.
Notes on Desirable Qualifications: The stated desirable qualifications may be used to identify candidates advancing to the interview process and/or identify job finalist(s) at the end of the selection process when referred for hiring.

Skills
Project Management, Negotiation, Accounting, Procurement, Documentation

Employment type
Full-time

Work arrangement
No