Administrative Assistant

Role : Administrative AssistantLocation: HyderabadNotice Period : Immediate
Performs a variety of complex administrative functions for all levels of management including external business partners. Manages schedule(s), coordinates travel arrangements and processes business expenses. Coordinates meetings and events, department financial operations, personnel operations, and facility operations. Manages procurement of goods and services including computer equipment, office supplies, reference materials, and vendor relationships. Provides general office support. Serves as the department/group contact. Completes special projects as assigned.
Top 3-Skills( Must Have Experience )1.Calendar and meeting management across time zones using2.Excel and PowerPoint for trackers, data reports and presentations (formulas, pivot tables, formatting) 2+ years3.Event, travel and procurement coordination, including handling purchase orders, invoices and expenses in a corporate system (for example SAP or MS Invoice) 2+ years
The chance to work inside Customer Service & Support organization, with a fast-moving Management Solutions and cloud technology team.Visibility across the organization, working closely with engineering leaders and teams around the world.A collaborative and inclusive team culture with flexible hybrid working.A role with real variety (events, operations, onboarding and reporting) rather than routine clerical work.Exposure to enterprise processes for procurement, events and stakeholder management.The assistant gives day-to-day administrative and operations support to a Technical Support Engineering team of about 12 engineers and their manager.
A typical day includes:Managing calendars, scheduling meetings and booking rooms for the manager and team, including meetings with US and EMEA teams across time zones.Organizing team meetings, reviews and all-hands sessions: sending invites, preparing agendas, taking notes and following up on action items.Coordinating team events, recognition activities, offsites and training sessions, including vendors, catering and logistics.Handling purchase requests, invoices and expense reports, and tracking them through approval.Supporting new hires and leavers: requesting equipment and access, issuing badges and coordinating with facilities.Keeping team trackers, distribution lists, SharePoint sites and Teams channels up to date.Booking travel and visas, and preparing simple Excel and PowerPoint reports for leadership.
What is the ideal background of a candidate for this role?:A graduate in any field. A business or administration degree is a plus.3+ years as an administrative or executive assistant, ideally supporting managers and teams in an IT, technology or large corporate company.Strong English communication skills, and confident working with stakeholders in other countries.Well organized and discreet with confidential information. Proactive, able to handle several priorities at once, and focused on service.
What are unique selling points that would get candidates interested in your role over another?:The chance to work inside Customer Service & Support organization, with a fast-moving Management Solutions and cloud technology team.Visibility across the organization, working closely with engineering leaders and teams around the world.
A collaborative and inclusive team culture with flexible hybrid working.A role with real variety (events, operations, onboarding and reporting) rather than routine clerical work.Exposure to enterprise processes for procurement, events and stakeholder management.

Skills
Excel, Onboarding, Procurement, SAP

Work arrangement
No