Purchasing Agent

The Purchasing Assistant will provide support to the Procurement group by ensuring proper documentation and electronic filing based on established standard operation procedures. The ideal candidate will have strong interpersonal skills, an eagerness to learn, a high-level of attention to detail, and efficient organizational skills to support successful Procurement operations.
Accountabilities
Ensuring accurate and up-to-date vendor and credit information within the ERP system.
Collecting certificates of insurance and following the necessary SOPs for proper documentation.
Assist in the sourcing and negotiation of supplies based on price, availability, necessity, quality, and logistical expenses.
Managing orders, organizing electronic files, and following best practices established by the Procurement department.
Supporting the Purchasing Agents by maintaining the shared inbox, agenda, and scheduling meetings in Outlook.
Communicate and build professional relationships with vendors, suppliers, and internal stakeholders.
Provide feedback and insight on process improvement opportunities.
Performs other duties as assigned.
Required Knowledge/Experience:
Experience with procurement responsibilities in manufacturing or construction industry, strongly preferred.
Required Skill/Abilities
Excellent verbal and written communication skills.
Excellent interpersonal, negotiation, and conflict resolution skills.
Excellent organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Strong analytical and problem-solving skills.
Ability to prioritize tasks and to delegate them when appropriate.
Ability to act with integrity, professionalism, and confidentiality.
Proficient with Microsoft Office Suite and related software.
Performance Metrics
Teamwork & Communication: Receive positive feedback from team leaders or operators on responsiveness and attitude.
Safety Compliance: Zero safety violations or incidents; full adherence to PPE and safety protocol.
Work Environment and Physical Demands
The work environment is a typical office environment, with quiet to moderate noise level, and traditional lighting.
Prolonged periods of sitting at a desk and operating a computer by completing repetitive motion, analyzing data and figures, and extensive reading.
Must be able to communicate effectively using phones or computer software.
Must be able to type lift up to 15 pounds at times and operate office equipment.
Must be able to access and navigate each department at the assigned facilities.
Must be able to travel between locations as needed

Skills
Process Improvement, Negotiation, Sourcing, Procurement, ERP, Documentation

Employment type
Full-time

Work arrangement
No