Office Assistant

Job ID: [[id]]
Ash Grove family of companies is one of North America’s leading cement manufacturers, with a legacy of innovation and excellence dating back to 1882. The company operates 12 world-class cement plants and a vast network of 41 terminals across the United States and Canada. Renowned for its forward-thinking approach, Ash Grove combines technical expertise, robust safety standards, and empowered talent to deliver high performance and better serve our customers. At Ash Grove, we stand together to reinvent the way our world is built.
To learn more about us go to www.ashgrove.com
Position: Office Assistant
Reports to: Plant Controller
Shift: Tuesday - Friday / 5:30am - 4:00pm PT
Pay: $26.50 to $30.75
At Ash Grove Cement, people are our first priority. We offer a complete benefits package to include:
Health Insurance
Dental Insurance
Vision Insurance
Retirement Plan
Paid Time Off, Paid Holidays
Tuition Reimbursement
Employee Assistance Program
Disability Pay
Life Insurance
Growth Opportunities and more!
Summary:
The Office Assistant performs receptionist and general clerical responsibilities. This position also performs support duties, including the documentation and transmission of shipping data and raw material receipts. The position assists employees and vendors with questions and interacts with plant supervisors in performing other office duties.
What you’ll be contributing:
Promote and follow all plant safety guidelines
Prepares invoices for computer input by matching receiving documentation and obtaining management approvals to pay.
Codes invoices with proper account numbers and vendor numbers
Works with corporate personnel in obtaining new vendor numbers and correcting address information.
Verifies invoice amount and other pertinent information to eliminate errors before paying.
Coordinates with Purchasing Agent and storeroom personnel with respect to correct receiving data.
Submits invoice batches to supervisor for approval and retrieves pertinent tax, contractor, and project information.
Processes PO and Raw Material Invoices (input, scan, and index invoices) including backup and supplier justifications.
Maintains accurate, updated vendor files with hard copies of invoices paid for 3 years.
Prepares raw material summaries and accrual reports for month-end processing.
Downloads weigh and truck data from scale computer for daily reconciliation of raw materials.
Enters data in the Daily Plant Administration-Quarry Approval Page for the Daily Report.
Shares data electronically with vendors for coal, shale, sand, iron, gypsum, limestone, and alternative fuels.
Prepares and submits bi-monthly billing statements for vendor approval.
Serves on Plant Safety Committee.
Maintains the Plant Emergency Account and submits monthly reimbursement requests.
Additional duties as assigned by supervisor
To succeed in this position, you will need:
Minimum High School or GED
Minimum 1 year of experience performing clerical, acounnts payable, payroll or related administrative support functions
Ability to read, write, and understand warning labels, instructions, signs, etc.
Proficient in English written, verbal communication, and listening skills.

Employment type
Full Time