Admin Coordinator

Description
GSS Tech Group is hiring on behalf of our client, a new premium ladies only fitness and wellness studio in Dubai offering Strength, Pilates and Lagree, alongside a dedicated wellness and spa space. The studio is building a community driven brand and is hiring its founding management team ahead of launch.
Role Overview
The Admin Coordinator is the first face of the studio and the backbone of daily operations. You will run the front desk, handle people and finance administration, and keep suppliers and facilities running smoothly so the studio delivers a seamless member experience.
Reports to: General Manager
Location: Dubai, UAE (on site)
Joining: Immediate to 30 days
Key Responsibilities
Front Desk and Member Experience
Welcome members and guests, manage check ins, and handle walk in and phone enquiries
Process memberships, class packages, renewals, freezes and cancellations on the studio booking system
Resolve member queries and complaints professionally, escalating to the GM where needed
People Administration
Maintain employee records, contracts, attendance and leave tracking
Coordinate onboarding paperwork for new instructors and staff
Support visa, Emirates ID and labour documentation processes with the PRO or HR partner
Finance Administration
Handle daily cash and card reconciliation, POS reports and petty cash
Raise and track invoices, supplier payments and expense claims
Prepare basic weekly and monthly reports for the GM
Suppliers and Facilities
Coordinate with suppliers for retail stock, amenities, cleaning and consumables
Manage facility maintenance requests, equipment servicing and contractor visits
Ensure the studio, changing rooms and spa areas meet hygiene and presentation standards
Requirements
Female candidates only (ladies only studio)
Available to join immediately or within 30 days, currently based in the UAE
2 to 4 years in an admin, front desk or coordinator role, ideally in fitness, wellness, spa, hospitality or premium retail
Strong communication skills in English; Arabic is a plus
Comfortable with booking systems (Mindbody, Glofox, Mariana Tek or similar), MS Office or Google Workspace
Organised, detail oriented and calm under pressure
Warm, polished presence suited to a premium customer facing environment
Flexible to work early mornings, evenings and weekends on a rota basis
Benefits
Opportunity to join a premium brand as part of its founding team
Competitive package, details shared at interview stage

Skills
Onboarding, Documentation

Work arrangement
No