Accounts Payable & Procurement

About Klar
Klar is on a mission to democratize financial services in Mexico—because half of the population still doesn’t have access to a bank account. We’re building the future of fintech with a rich set of debit and credit products, and we’ve already served over 2 million users since our launch in 2019! 🚀
We are now entering the business segment, and our goal is to provide the best financial operating system for small and medium-sized enterprises (SMEs).
We are also proud to have been certified in 2023 as a “Great Place to Work” in Mexico - we’ve worked hard to make that happen and will continue to make bigger strides in the future! Sound like a place you’d like to be?
Our people
If you join us at Klar, you’ll be welcomed to a team which is rich in many talents and we are very proud! With our head office in Mexico City, and remote tech hubs in Berlin and Argentina, we are always learning something new about another culture or language. With so many people from different backgrounds and walks of life (young professionals, parents, LGBTQ+, neurodivergence), you’ll definitely find your people here!
Our values
Ownership - We own our successes & our failures as a team.
Excellence - We do everything to the best of our ability & always seek to achieve a new level of excellence in our work.
Inclusion - We believe we are stronger together and actively work to promote a safe, diverse, inclusive, and respectful culture.
Customer Obsession - We understand the value Klar can bring to its customers & it’s always at the forefront of our decisions.
Klarity - We communicate clearly & with authenticity. It’s in our name & it’s what we do.
The position and your daily adventures
Team Coordination & Operational Oversight: Coordinate invoice receipt, validation, accounting, and payment scheduling with the support of the AP team. Allocate workloads, review the quality of records, vendor files, payment proposals, and supporting documentation, and manage SLAs, deadlines, month-end activities, incidents, and escalations with vendors and internal stakeholders.
Vendor Management & Compliance: Maintain the vendor master database and coordinate vendor onboarding and updates in the ERP, ensuring complete and accurate legal, tax, banking, and contractual documentation. Perform applicable SAT/AML screening and coordinate requirements with Legal, Procurement stakeholders, and requesting teams.
Sourcing & Supplier Evaluation: Identify and evaluate suppliers, request quotations, and compare proposals based on price, quality, service capacity, and commercial terms in coordination with requesting teams. Document supplier selection and ensure alignment with business requirements and approved budgets.
Negotiation & Contract Management: Negotiate pricing, payment terms, scope, service levels, and renewals within delegated authority and approved budgets. Document commercial agreements, coordinate contract formalization with Legal and responsible teams, and monitor contractual obligations, supplier performance, renewals, and realized savings.
Invoice Processing & Validation: Oversee invoice/CFDI processing and accounting, validating tax requirements, including UUIDs, VAT, and withholding taxes, as well as pricing, contractual terms, and supporting documentation. Resolve discrepancies and prioritize payment scheduling based on due dates and agreed terms.
Payments & Reconciliations: Prepare and review weekly payment proposals, track payment status, and oversee vendor reconciliations, AP-to-general-ledger reconciliations, assigned accounts receivable balances, credit notes, and the collection and validation of payment complements. Investigate discrepancies and clear outstanding items to support accurate monthly financial statements.
Reporting, Audit & Continuous Improvement: Prepare weekly and monthly reports on invoice aging, overdue balances, SLAs, operational KPIs, supplier performance, and procurement savings. Address internal and external audit requests and regulatory requirements, particularly those involving critical suppliers. Define, document, and implement procedures, controls, process improvements, and automation initiatives across AP and Procurement.
What we are looking for:
Bachelor’s degree in Accounting, Finance, Business Administration, or similar.
Strong background in Accounts Payable (3-5 years), managing the full AP cycle (invoice reception, validation, posting, and payments).
Experience with vendor onboarding and management, including tax/legal documentation, ERP registration, updates, and blacklist checks (SAT/AML).
Solid knowledge of CFDI tax validation (UUID, VAT, withholdings, payment method, tax regime).
Skilled in reconciliations, balance cleanup, and resolving discrepancies with vendors and internal teams.
Experience preparing payment proposals, controlling payment status, and issuing payment complements.
Previous involvement in month-end close, AP reporting, aging, KPIs, and audit support.
Hands-on experience with SAP.
Previous experience in a fast working environment such as Fintech or Startup companies.
Advanced English for communication with external vendors and internal reporting.
Our offer to you:
Competitive salary based on performance and experience
Chance of earning Klar stock options
15 days of paid vacation per year; plus extended maternity and paternity leaves
Vacation premium
30 days of Christmas bonus
Food vouchers
Medical Insurance
Computer device
Wellhub subscription to offer mental and physical health
Sponsored coaching and therapy sessions via Modern Health
A modern centrally located office in Mexico City with free drinks, snacks, and regular social events
International work environment with amazing and highly skilled people

Skills
Procurement, Negotiation, Accounting, Sourcing, Onboarding, Vendor Management, ERP, SAP, Documentation

Employment type
Full-Time

Work arrangement
No