Staff Accountant

Overview:
One World Recovery Network (OWRN) is seeking a Staff Accountant to support the organization's finance function under the direction of the Senior Director of Finance and Operations. This role is primarily responsible for accounts payable and accounts receivable processing, federal and state grant financial administration, and routine financial reporting, along with light administrative support for HR and PEO-related functions. The position is intended to strengthen OWRN's day-to-day financial operations and grant compliance capacity.
Essential Duties and Responsibilities:
Process accounts payable and accounts receivable transactions in QuickBooks Online, including invoice coding and vendor classification consistent with OWRN's vendor taxonomy (AP Vendors, Contract Vendors, Subrecipients, Trainees/Stipend Recipients, and Credit Card Vendors).
Apply Class, Location, and Project tags at the transaction level and maintain the Account No. field as the persistent vendor classification marker in QuickBooks Online.
Prepare and submit drawdown requests through the federal Payment Management System (PMS) for SAMHSA and HRSA awards and maintain supporting documentation for each drawdown.
Support grant reporting obligations in eRA Commons, including preparation assistance for closeout deliverables such as the SF-428 series.
Conduct first-pass review of subrecipient and contractor invoices against approved budgets. Manage and track invoice routing for program approvals and award terms before the Senior Director of Finance and Operations reviews them.
Facilitate the contract administration lifecycle, partnering with vendors, subrecipients, and contractors to ensure all agreements meet required federal and state grant regulations.
Review and maintain compliance documentation, working closely with contractors to gather the required paperwork for invoice processing and routine year-end audits.
Assist with month-end close activities, including journal entry preparation.
Assist in the preparation of program billings and financial reports for assigned grant-funded programs and advise the Senior Director of Finance and Operations of significant variances from budget.
Maintain accounts payable and accounts receivable documentation consistent with OWRN's record retention requirements.
Provide administrative support for audit preparation, including gathering and organizing documentation requested by external auditors.
Maintain vendor W-9 and Form 1099 tracking, excluding credit card payments consistent with IRC Section 6050W reporting exclusions.
Maintain knowledge of and compliance with OWRN policies and procedures and applicable federal, state, and local laws and regulations.
Support new hire and termination administrative processing in coordination with OWRN's professional employer organization (PEO).
Track benefit enrollment and leave documentation at an administrative level, referring substantive leave or accommodation questions to the Senior Director of Finance and Operations.
Serve as a first point of contact for routine employee questions regarding payroll, benefits, and PEO-administered programs.
Perform other related duties as assigned.
Required Qualifications:
Bachelor's degree in accounting, finance, or a related field, or an equivalent combination of education and experience. Master's degree preferred
Minimum of five years of experience in accounts payable, accounts receivable, or general accounting functions.
Direct experience with federal grant financial processing, including working knowledge of eRA Commons, HRSA EHB, and the Payment Management System (PMS).
Ability to communicate effectively and work collaboratively in a remote, multi-state team environment.
Proficiency in QuickBooks Online or comparable accounting software.
Proficiency in Microsoft Office 365, including Excel, Outlook, Teams, OneDrive, and SharePoint.
Ability to maintain confidentiality of financial, payroll, and personnel data.
Strong attention to detail, well-organized, and the ability to manage multiple concurrent deadlines.
Preferred Qualifications:
Experience working within a 501(c)(3) nonprofit organization supporting fund accounting.
Familiarity with 2 CFR 200 Uniform Guidance and subrecipient monitoring requirements.
Experience supporting a Single Audit or other external financial statement audit.
Experience using generative AI in a professional environment (Claude, ChatGPT, and Gemini).
Familiarity with professional employer organization (PEO) administered HR and benefits platforms.
Core Competencies:
Accuracy and reliability in transactional accounting work.
Sound judgment in handling sensitive financial and personnel information.
Initiative in identifying and escalating discrepancies or compliance concerns.
Adaptability to evolving grant compliance and reporting requirements.
Collaborative, service-oriented approach to supporting program and finance staff across multiple states.
Work Environment:
This is a remote position with standard business hours and occasional evening or weekend commitments consistent with grant reporting deadlines; routine travel is not an expectation of this role. The position requires reliable internet access and a dedicated, confidential workspace.
Physical Requirements:
This role involves prolonged periods of sitting or standing while using a computer or participating in virtual meetings, with frequent use of standard office equipment such as computers, monitors, and headsets. The role requires adequate visual and auditory capability for prolonged screen time and effective communication during video conferencing and phone calls. The ability to lift and carry materials up to twenty pounds is expected.
Equal Employment Opportunity Statement:
One World Recovery Network (OWRN) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Other Duties:
This job description is not intended to cover every activity, duty, or responsibility that may be required. Duties and responsibilities may change in alignment with organizational priorities and grant requirements.

Skills
Excel, Generative AI, Accounting, QuickBooks, Payroll, Documentation

Experience
5+ yrs

Work arrangement
Yes