Warehouse & Logistics Coordinator

JOB SUMMARY
The Warehouse & Logistics Coordinator is a hands-on operational role responsible for the efficient movement, organization, and readiness of all event equipment, supplies, and assets across Snake Oil Cocktail Company's warehouse and venue locations. This position goes beyond traditional warehouse functions. The ideal candidate brings supply chain awareness, purchasing experience, and a process improvement mindset to help SOCC reduce costs, eliminate waste, and build more efficient systems for event logistics and inventory management.
Working closely with the Sales, Facilities, and Event Operations teams, the Warehouse & Logistics Coordinator ensures that every event has the right equipment, supplies, and logistics in place on time and on budget. This role also takes a lead role in vendor coordination, purchasing decisions, fleet management, and the development of operational SOPs that improve consistency and cost control across the organization.
Facilities and operational employees are expected to support Julep Venue, Vesper Venue, Chapel, and Bramble Bay Venue to ensure consistent readiness, brand standards, and seamless execution across the full event portfolio.
ESSENTIAL FUNCTIONS
Warehouse Operations and Inventory Control
Oversee daily warehouse operations including receiving, storage, organization, and distribution of event equipment and supplies
Maintain accurate, real-time inventory of all tools, equipment, consumables, furnishings, and operational assets
Conduct regular physical inventory counts; document and report breakage, loss, or discrepancies promptly
Implement and continuously improve inventory tracking systems to minimize equipment loss and reduce carrying costs
Ensure the warehouse and all storage areas are clean, organized, and optimized for efficient access and throughput
Maintain event furniture and assets in clean, fully assembled, and structurally sound condition; perform basic touch-ups and flag advanced repair needs
Purchasing and Supply Chain
Purchase and receive consumable products used at events including cups, straws, disposables, non-alcoholic beverages, concessions, bus tubs, crates, trash cans, tools, and other operational supplies
Source vendors, obtain competitive quotes, and make purchasing recommendations that balance quality and cost effectiveness
Track purchasing activity and maintain spend records; identify patterns and opportunities to reduce per-event supply costs
Verify pull sheets for all events in coordination with the Operations team and sales representatives; ensure no items are missing or over-ordered
Monitor vendor performance and delivery reliability; escalate concerns and recommend vendor changes when appropriate
Support implementation of purchasing approval workflows and procurement SOPs to improve cost control and accountability
Logistics and Transportation
Plan and oversee all transportation logistics for event equipment delivery and retrieval, ensuring timely and efficient execution
Optimize van routes, loading sequences, and unloading processes to control fuel and labor costs
Ensure all vans are loaded and unloaded correctly for each event; conduct pre- and post-event equipment checks
Manage the company vehicle fleet — maintain cleanliness, operational readiness, and scheduling; coordinate all routine maintenance and repairs using FLEETIO
Coordinate hiring and return of rental vehicles for larger events
Oversee vendor deliveries and event resupply runs; ensure all items are accounted for and nothing is left behind
Cost Analysis and Process Improvement
Track and analyze per-event supply and logistics costs; identify variances and surface cost-saving opportunities to leadership
Proactively seek ways to streamline warehouse, purchasing, and logistics processes to increase efficiency and reduce waste
Assist in developing and maintaining written SOPs for warehouse, inventory, and logistics functions
Support implementation of new systems or tools that improve operational visibility, inventory accuracy, or cost performance
Provide regular reporting on inventory levels, purchasing spend, fleet status, and logistics performance to the Operations Manager and leadership
Event and Venue Support
Serve as the operational liaison between the Sales, Facilities, and Event Operations teams to ensure all logistics and supplies are confirmed in advance of each event
Support venue cleaning, staging, and venue flips as assigned
Assist with event setup and breakdown at SOCC venues and off-site locations as needed
Manage and maintain back-of-house operations including warehouse and kitchen readiness
Assist with identifying and coordinating minor repairs and improvements at venues in coordination with the Facilities team
Report any staff incidents or safety concerns to the Event Operations Manager or leadership
Fleet and Equipment Oversight
Manage the care of the company van and vehicle fleet; oversee all repairs, maintenance, and cleanings
Ensure all routine maintenance is logged and kept current in FLEETIO
Coordinate use and scheduling of vehicles across the operations team
Administrative and Team Support
Coordinate with the office team on scheduling for warehouse staff or agency labor; assist with enforcing attendance and timekeeping policies
Participate in operations and logistics planning meetings as required
Consult on interviewing and hiring for other warehouse or operations staff as needed
Perform any other tasks that may be asked or assigned
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the employee. Duties, responsibilities, and activities may change at any time with or without notice.
REQUIRED SKILLS AND QUALIFICATIONS
2–4 years of experience in warehouse operations, logistics coordination, supply chain, or a related role
Demonstrated experience with purchasing, vendor sourcing, or procurement in an operations environment
Strong inventory management skills; experience with inventory tracking systems or software
Analytical mindset with the ability to track costs, identify inefficiencies, and recommend process improvements
Experience with fleet management or vehicle coordination a plus; familiari

Skills
Process Improvement, Sourcing, Procurement, Inventory Management, Warehouse Operations

Experience
2-4 yrs

Work arrangement
No