HR Assistant / HR Administrator

HR Assistant / HR Administrator – Role Description & QualificationsRole Description
We are seeking a highly organized, responsible, and detail-oriented HR Assistant / HR Administrator to support daily human resources operations, employee administration, recruitment coordination, and personnel record management. The successful candidate will play an important role in ensuring smooth HR processes, maintaining accurate employee information, and providing administrative support throughout the employee lifecycle.
Key responsibilities include assisting with recruitment activities, coordinating interview schedules, preparing employment documentation, maintaining employee records, and supporting new employee onboarding and orientation. The role involves updating HR databases, managing personnel files, preparing HR-related correspondence, tracking attendance and leave records, and ensuring that employee information is accurate and up to date.
The HR Assistant / HR Administrator will also support payroll administration, employee benefits coordination, staff inquiries, training arrangements, and other HR-related activities. Additional responsibilities include preparing HR reports, monitoring employee documentation, assisting with performance review coordination, supporting employee engagement initiatives, and ensuring that HR administrative procedures are followed consistently.
The position requires close collaboration with management, finance, and other departments to facilitate effective communication, resolve administrative matters, and support the implementation of HR policies and procedures. The successful candidate will also assist in maintaining employee confidentiality, organizing HR documentation, monitoring relevant employment requirements, and identifying opportunities to improve administrative efficiency.
Qualifications
Diploma or bachelor's degree in Human Resources Management, Business Administration, Management, Psychology, or a related field.
Experience in human resources administration, recruitment coordination, office administration, or a similar role is preferred.
Good understanding of HR functions, employee lifecycle processes, recruitment procedures, and personnel administration.
Familiarity with employee onboarding, attendance management, leave administration, payroll support, and HR documentation.
Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
Familiarity with HR management systems (HRMS), payroll software, applicant tracking systems (ATS), or employee databases is an advantage.
Strong organizational and administrative skills with excellent attention to detail.
Good communication and interpersonal skills, with the ability to interact professionally with employees and management.
Strong time management and multitasking abilities, with the capacity to handle multiple administrative responsibilities.
Ability to maintain confidentiality and handle sensitive employee information with integrity and professionalism.
Good problem-solving skills and a proactive approach to handling HR-related requests.
Ability to work independently while collaborating effectively with cross-functional teams.
Knowledge of employment regulations, HR policies, and workplace practices is an added advantage.
The ideal candidate is a dependable, approachable, and service-oriented professional who is passionate about supporting people and organizational development. The successful candidate should demonstrate strong administrative capabilities, attention to detail, and a willingness to learn while contributing to efficient HR operations and a positive employee experience.

Skills
Excel, HR Operations, Payroll, Onboarding, Office Administration, Documentation

Work arrangement
Yes