Logistics Inventory Coordinator 2 (Multiple Positions)

Under general direction, coordinates campus inventory and logistics activities to maintain accurate records and safeguard district assets. Conducts physical audits, reconciles asset discrepancies, and supports technology deployment, collection, and transfers. Works with campus-designated IT specialists (principal’s designees), principals, the finance team, other HISD departments, and leadership to resolve inventory issues, reduce asset loss, and support compliance with district procedures. Independently organizes daily campus visits and responds to urgent school requests.
EDUCATION
Degree in Logistics, Supply Chain Management, Business Administration, Accounting, or a related field.
WORK EXPERIENCE
3+ years of experience in inventory control, logistics, asset management, or related operations.
TYPE OF SKILL AND / OR REQUIRED LICENSING / CERTIFICATION
Proficiency with Microsoft Office, Excel, inventory systems, and asset scanning tools; Oracle experience preferred. Excellent verbal and written communication skills. Meticulous attention to detail when auditing assets, verifying serial numbers, and reconciling missing items. Ability to organize travel schedules, prioritize urgent requests, and work independently with minimal direct supervision. Adaptability in dynamic school environments and a patient, responsive customer service approach during high-volume deployment and collection periods.
LEADERSHIP RESPONSIBILITIES
Coordinates campus inventory activities and provides procedural guidance to staff. Leads assigned audit, deployment, and collection activities without formal supervisory responsibility; escalates unresolved issues through the appropriate chain of command.
WORK COMPLEXITY / INDEPENDENT JUDGMENT
Work involves varied inventory and logistics tasks requiring independent judgment to prioritize campus visits, verify records, and resolve discrepancies. Manages daily assignments with minimal direct supervision; seeks guidance on exceptions and matters requiring approval.
BUDGET AUTHORITY
Provides inventory and logistics information to support planning and resource allocation. Expenditures remain subject to established district approval procedures.
PROBLEM SOLVING
Investigates routine and non-routine inventory issues, identifies causes of discrepancies, and recommends corrective actions and process improvements. Coordinates with appropriate departments on unresolved or complex matters.
IMPACT OF DECISIONS
Accurate inventory records and timely logistics support contribute to asset accountability, reduced loss or shrinkage, and availability of equipment for campus operations. Errors may result in misplaced assets, inaccurate records, deployment delays, or unnecessary replacement costs.
COMMUNICATION / INTERACTIONS
Regularly communicates with campus-designated IT specialists (principal’s designees), principals, finance staff, other HISD departments, and leadership. Shares reports, explains procedures, and coordinates issue resolution. Requires regular travel among assigned campuses and district locations.
CUSTOMER RELATIONSHIPS
Responds patiently, promptly, and accurately to campus inquiries and requests. Provides responsive assistance during start-of-school distribution and end-of-year collection, communicates progress, and coordinates appropriate follow-up.
WORKING / ENVIRONMENTAL CONDITIONS
Work is performed across active school buildings, portable classrooms, storage vaults, and loading docks. Requires frequent walking, standing, bending, reaching, and moving throughout campuses to verify, organize, and assist with equipment handling. Uses appropriate equipment and follows district safety procedures when moving assets. Daily travel and schedule flexibility are required to support campus needs.
1. Coordinates inventory and logistics support for campuses within the area, serving as a resource for asset tracking, physical verification, deployment, collection, and transfers.
2. Conducts physical inventory audits throughout school buildings, portable classrooms, storage vaults, and loading docks; verifies asset tags, serial numbers, locations, and custody records.
3. Investigates serial number discrepancies and missing assets; reconciles physical findings with inventory records and documents corrective actions and unresolved exceptions.
4. Maintains accurate inventory records and supporting documentation for asset receipts, assignments, transfers, returns, and approved disposals in district-designated systems.
5. Coordinates start-of-school technology distribution and end-of-year collection with campus-designated IT specialists, principals, and relevant HISD departments.
6. Assists campuses with receiving, organizing, staging, and documenting assets for deployment, redistribution, or collection in accordance with district procedures.
7. Prepares and reviews inventory reports, audit results, and outstanding asset lists; assists campuses with interpreting reports and completing required follow-up.
8. Communicates inventory needs, schedules, discrepancies, and progress to campus staff, the finance team, other HISD departments, and leadership in a clear, timely manner.
9. Independently manages daily campus travel schedules, prioritizes urgent school requests, and adjusts assignments to meet changing inventory and deployment needs.
10. Provides patient, responsive assistance and guidance on inventory procedures and documentation, particularly during high-volume deployment and collection periods.
11. Monitors compliance with district inventory procedures, identifies loss or shrinkage trends, and recommends workflow improvements and asset safeguarding measures.
12. Performs other job-related duties as assigned.

Skills
Excel, Accounting, Auditing, Supply Chain Management, Documentation

Experience
3+ yrs