Executive–Coordinator - Procurement MEP

Key Responsibilities
Ensuring delivery with commercial / financial terms specified in the PO/Contract.
Ensuring timely creation of purchase orders in SAP MM & System coordination.
Ensuring timely collection of post order documentation & sharing with stakeholders.
Carry out monitoring & expediting activities in order to ensure that the contractual delivery date as mentioned in the P.O. is met without jeopardizing / hampering the overall Project Schedule.
Coordinate & Lead the kick off meeting, if applicable for the ordered item.
Develop a matrix for follow up. Follow-up with vendors for techno commercial documents (GTP, drawings, QAP, detailed manufacturing plan, Proforma Invoice, Bank Guarantees etc.).
Ensure effective co-ordination for Invoice booking, ABG/PBG /BOE tracking.
Ensure effective co-ordination with internal functions (Project Management, Design/Engineering, Planning, Finance etc.) for vendor documents approval and release of advance payments, if any.
Timely issuance of Manufacturing Clearance.
Timely opening and monitoring of LC and amendments/ follow-up for LC acceptance.
Follow-up / Expediting with suppliers & visit to vendors for on-time delivery. Monitors procurement & engineering schedules to ensure that the procurement deliverables are scheduled to meet project requirements.
Ensuring timely receipt of Suppliers Progress Reports / status as per agreed frequency & Maintain supplier visit MOMs & co-ordination with vendors for adherence of committed action plans.
Identify, mitigate and escalate procurement risks. Periodic updating of Procurement Progress Report, Identify the bottlenecks / constraints affecting the deliveries and prepare time bound action plan to resolve the same with support of various departments.
Monitoring of delivery schedule till final delivery of material to the end user. Coordination with Finance for suppliers bill booking activities and release of suppliers payments. Co- ordination with F&C for Price variation (PV) approval, PV Payments.
Handling scrap case as per SOP & auction , Follow up for scrap approval/ invoicing & get the payments.
Ensure timely availability of supplier representative at site for Erection / Testing / Commissioning
Maintain & archive monthly MIS data/ Project health card/order reconciliations.
Items to handle: All types of :
Mandatory -1. AHUs 2. TFA ,3. HRW, 4. Cooling Tower, 5. FCU
Additional - 6. Sheets, Ducting, 7. Fabricated Items ,8. Supports,Anchor Fastners & Hardwares etc. 9. Filters 10. Air & Dirt Seperators.

Work arrangement
No